Northwood Parish Council

Posted by Admin on 7 May 2013, 6:30 pm

NORTHWOOD PARISH COUNCIL

Barbara Herbert
Clerk to the Council

The Annual General Meeting of Northwood Parish Council, to be held in the School Hall at Northwood Primary School on Tuesday, 7 May 2013 commencing at 6.30pm.

The meeting of the Parish Council will commence immediately after the Public Forum, which will begin at 6.30 pm for the duration of 15 minutes, if necessary. This provides an opportunity for any member of the public to ask questions of members of the Parish Council.

1. To elect a Chairman of the Council for the ensuing year.
2. To receive and sign the Chairman’s declaration of acceptance of office.
3. To consider any applications to fill the vacancy left unfilled at the recent election, by reason of insufficient nominations and to consider setting a new date for responses should no written applications have been received.
4. To receive the signed declarations of acceptance of office from councillors and to set a date by which those that have not been received as provided by law, shall be received.
5. To elect a Vice Chairman of the Council for the ensuing year.
6. To receive and sign the Vice Chairman’s declaration of acceptance of office.
7. To appoint councillors to the following Outside Bodies
Isle of Wight Association of Local Councils (1 + 1 deputy)
Management Committee of Cowes Youth Centre (1)
Northwood Community Partnership (2)
Councillor to the IW Council’s Steering Committee for Northwood in Bloom (If still in place) (1)

A communications councillor (1)
Island Waste Management Committee (1)
District 1 Highways PFI group (1)
8. To appoint members and the lead councillor to serve on the following Committees/Working Parties for the ensuing year:
Planning Committee – All councillors of the Parish Council
Northwood in Bloom Working Party (2)
Traffic and Transport Issues Working Party (2)
Parish Plan Working Party (3)
9. To receive and approve any apologies for absence.
10. To confirm that all Members’ Register of Interests are in order and complete
11. To receive any declarations of Members’ interests and written Requests for Dispensations on items forming the agenda.
12. To receive a report by the Local Safety Neighbourhood Officer, plus an opportunity to discuss local policing priorities
13. To confirm and authorise the Chairman to sign the Minutes of the previous meeting of the Parish Council held on 2 April 2013 (Paper A)
14. To receive any matters arising on the Minutes, not requiring a resolution
15. Town and Country Planning
a To approve the Minutes of the meeting of the Planning Committee held on 16 April 2013 (Paper B)
b. To consider the following application received and make comments in accordance with the guidance for material planning considerations listed at http://www.iwight.com/planning/MakingCommentsInfo.aspx

Aldi Stores Ltd, at BAE Systems (Defence Systems) Limited, Newport Road, Cowes – 2 x internally illuminated pole mounted signs; 2 x internally illuminated wall hanging signs

b. To note the decisions taken by the Local Planning Authority since the last meeting of the Parish Council:
i. TCP/31399 1 The Dell, Northwood, PO31 8QQ – Conditional Planning Permission for Alterations and single storey extension on front elevation to form garden room single storey extension on side elevation to forma dressing room
ii. TCP/31394 Ferndale, Hillis Gate, Northwood – Conditonal Planning Permission for the Demolition of single storey flat roof extension, proposed single storey extension to form kitchen and dining room with new porch
16. To confirm the adoption of Standing Orders (Paper C – circulated by e-mail on 1 May 2013)
17. To confirm the adoption of Financial Regulations (Paper D – circulated by e-mail on 1 May 2013)
18. To approve the Risk Assessment Schedule and authorise the Chairman and the clerk to sign that the information provided is a correct record (Paper E)
19. To discuss proposals for changes to the Medina Valley Key Regeneration Area Settlement Boundary (Paper F)
20. To discuss the need for a Housing Needs Survey following the results of the Parish Plan Survey (Paper G)
21. To note the results of the IW Council local elections held on 2 May and to consider sending good wishes to Roger Mazillius, the previous local member
22. Highway Issues
To consider the response received from the IW Council Highways PFI Contract Team (Paper H) in respect of:
a. The request for an additional Traffic Island in Nodes Road, near to the junction with Uplands Road
b. The reversal of the priority direction for traffic approaching the pinch points situated at the top of Pallance Road
c. The position of the bus stop being perceived by passengers and bus drivers as being in the wrong position
23. To consider the response received from the Cowes Deauville Twinning Association and the Cowes Rotary Club with regard to the suggestion to move the Twinning signs nearer to the boundary with Cowes (Papers I1 & I2)
24. To consider organising a Big Tidy Up
25. Clerks Report
a. Finance
i. To receive the interim budget statement to the end of April 2013 and the bank reconciliation with Statement No (Paper J)
ii. End of 2012/13 Year Accounts
• To authorise the Chairman to sign the Statement of Accounts and to approve the Annual Governance Statement for 2012/13 for submission to the Audit Commission (Paper K1)
• To note the letter from Mr M A Cox, the appointed Internal Auditor for the 2012/13 accounts (Paper K2)
• To note the Actual Spend against Budget (Paper K3)
iii. To authorise payment for the 47 hours additionally worked by the clerk to collate the Parish Plan Survey
iv. To authorise payment of the following cheques:
000314, £101.99, Mrs B Herbert, Clerks Expenses
000315, £20.65, Chale Parish Council, Photocopying
000316, £72.50, Society of Local Council Clerks, Annual Subscription
000317, £30.00, Northwood House Charitable Trust Company Ltd, Annual Subscription
000318, £10,000.00, Scottish Widow, transfer of funds
b. Administration
i. To confirm that Cllrs Fuller, Pullen and Riddet continue as authorised signatories to the bank accounts held with Lloyds TSB Newport and the Scottish Widows Business 7 Day Notice Account and to consider making one further appointment
ii. To confirm the agenda for the Annual meeting of the Parish to be held on Tuesday, 21 May (Paper L)
23. To welcome the new IWC Ward Member for Cowes South and Northwood and to hear of their aims for the parish
24. To receive progress reports for information from Working Party leads
iii. Traffic and Transport Issues Working Party
iv. Northwood in Bloom Working Party – Paper M
v. Parish Plan Update Working Party
25. To receive an update on any matters in respect of the IW Association of Local Councils – Cllr J Ferris
26. Correspondence.
As per list circulated to Councillors with the agenda (Paper N)
27. Councillors’ reports
28. Future agenda items
29. To undertake a brief review of the meeting.

PUBLIC SPEAKING

In accordance with Standing Order 27, any member of the public wishing to speak on an item on the agenda may speak at a Council meeting at the start of the agenda item for a period not exceeding 3 minutes.
When a ‘Group’ of members of the public wish to speak on an item, they will, subject to the Chairman’s discretion be required to nominate a representative who may speak for a maximum of 3 minutes.

It would assist the smooth running of the meeting if you would advise the clerk prior to the start of the meeting of your wish to speak.