Posted by Admin on 14 September 2006, 12:00 am
(DRAFT UNTIL APPROVED)
NORTHWOOD VILLAGE MANAGEMENT COMMITTEE
MINUTES OF A MEETING OF THE MANAGEMENT COMMITTEE HELD AT
NORTHWOOD COUNTY PRIMARY SCHOOL, WYATTS LANE,
NORTHWOOD ON TUESDAY 6 SEPTEMBER 2006 AT 7.00PM
PRESENT: P Fuller (Chair), P Brooker, C Cramp, R Mazillius CC, D Miller, C
Palmerton, E Palmerton and J Pullen.
IN ATTENDANCE: R H Blezzard (Secretary).
B Downer, (Community Development Manager, Medina Housing).
APOLOGIES: PC M Thomas (Hampshire Constabulary).
22. DECLARATIONS OF INTERESTS
No declarations of interests were made.
23. VANDALISM IN NORTHWOOD
The Chair welcomed Mr Bob Downer, Community development Manager, Medina
Housing to the meeting. A full discussion took place on the problems of vandalism
And anti social behaviour in Northwood and on ways of addressing the problems. Mr
Downer advised that if it can be shown that problems are being caused by Medina
Housing tenants or their children Medina Housing want to know about it so that
Action can be taken.
RESOLVED: (a) That a letter be sent to Chief Inspector Stephanie Morgan (copy to
Cowes Police station) drawing attention to the current problems of
vandalism and anti social behaviour in Northwood and asking that
action be taken to deal with the problem (the draft letter to be
circulated to all members of the VMC for suggestions of additional
points to be included and;
(c) That Isle of Wight Council Parks and Gardens Department be
asked to do an evaluation of the shrubs and trees planted in the last
few months.
24. POLICE REPORT
The Members had before them a schedule of crime reports in Northwood over the
past 30 days prepared by PC Mark Thomas. Attention was drawn to a recent meeting
which some members had attended with PC Thomas when Police powers had been
discussed.
RESOLVED: (a) That the report be received and noted and;
(b) That Cowes Police be asked to take into account the dates of VMC
meetings when planning the local beat officer’s working roster.
25. MINUTES
RESOLVED: That the minutes of the meetings held on 1 and 22 August 2006 be
taken as read, confirmed and signed as being an accurate record of the proceedings.
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26. VACANCY ON THE MANAGEMENT COMMITTEE
Attention was drawn to the vacancy on the VMC arising from the resignation of Mr
Ron Willis.
RESOLVED: (a) That an interview panel of three members be appointed to interview
all candidates to fill the vacancy on the VMC;
(b) That the interview panel shall consist of the Chair (Vice Chair to
deputise if the Chair is unavailable), Colin Cramp and Roger
Mazillius CC;
(c) That the interviews shall take place on Tuesday 26 September
2006 commencing at 6.30pm (this time to be subject to adjustment
in the light of the number of candidates to be interviewed);
(d) That the application details be circulated to all members and;
(e) That the formal co option be carried out at the October meeting.
27. STANDING ORDERS
Members had before them a draft Standing Orders document. A number of minor
amendments were made.
RESOLVED: That the Standing Orders document which forms part of these minutes
be approved and adopted.
28. FINANCIAL REGULATIONS
Members had before them a draft Financial Regulations document. A number of
minor amendments were made following receipt of comments from the Parish Liaison
Team at the Isle of Wight Council.
RESOLVED: that the Financial Regulations document which forms part of these
minutes be approved and adopted.
29. NORTHWOOD COMMUNITY PARTNERSHIP
Colin Palmerton, Chair of the Community Partnership reported that the next meeting
of the Partnership will take place on 25 September when projects for the coming year
will be discussed. Clarification was needed as to who will pay for the hire of the
meeting room in future should there be a charge.
RESOLVED: (a) That the report be approved and adopted and;
(b) That the Secretary of the Community Partnership be asked to
ascertain whether the CP will be charged for hall hire in the future.
30. PARISH AWARDS SCHEME
The Chair reported that following discussions with the Parish Liaison Team he
considered that there was merit in making a grant application under the Parish
Awards Scheme.
RESOLVED: That the Chair proceeds with filling out a Parish Awards Scheme
with a report back to the next meeting.
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31. BUS SERVICE NUMBER 30
It was reported that as a result of only one tender being received to operate Bus
Service Number 30 and that tender requiring an unrealistic subsidy I had been
necessary to reduce the frequency of this service from nine to eight per day. It was
hoped that when services are renegotiated next year that the increase in bus usage as a
result of the introduction of free and more highly subsidised fares will strengthen the
Council’s negotiating position.
RESOLVED: That the information be received and noted.
32. INSURANCE
Members were advised of the following quotations for the provision of insurance
cover for the VMC for the coming year: £
AON – Allianz Cornhill Commercial – £271.48
Zurich Municipal – £367.50
RESOLVED: (a) That the insurance quote from AON – Allianz Cornhill
Commercial be accepted and;
(b) That the excess’s to be applied to the policy be confirmed.
33. CORRESPONDENCE
Members considered the following items of correspondence:
IW Council – The Isle of Wight Council (Tennyson Trail,IW) (Prohibition of
Driving) Order No 1 2006.
IW Council – Petition for the establishment of a Newport PC.
Cooperative Assistance Network Ltd – Training and support for people
Establishing enterprises.
IW Council- Rural development programme for England 2007/13.
IW Council – Restorative Justice Guidelines.
IW Council – Parish Plan Briefing Note.
IW Council – P & TC Workshop Talkback Panel Report.
IW Youth Trust – Request for help.
IW Council – Gambling Act 2005: draft Statement of Licensing Policy.
IW Council – Delegated decision: Strategic Transitional Partner.
IW Council – Delegated decision: Cowes seafront
Bob Downer, Medina Housing – Acceptance of invitation to meeting.
Anchor Staying Put – Ask the experts event 6/7 September 2006.
IW Council – Acknowledgement of planning comments.
IW Council – Forward Plan
IW Rural Community Council – Autumn Conference – 8 September 2006.
David Miller reported receipt of a letter from the Isle of Wight Council clarifying the
terms of approval of Planning Application P/01412/06 – TCP/2571/H – Conservatory
and shed at 9 Wyatts Close, Northwood.
RESOLVED: (a) That the correspondence be received and noted;
(b) That prohibition of driving on the Tennyson Trail be supported;
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(c) That the Restorative Justice Guidelines be kept on file for possible.
use with future projects and;
(d) That the Gambling Act 2005: draft statement of licensing policy be
an agenda item for the next meeting.
34. PUBLICITY
Peter Brooker drew the meeting’s attention to the first edition of the VMC newsletter
which had recently been circulated and which was available on request in large text. It
was reported that the County Press have indicated that they can’t always attend
meetings but would welcome press releases.
RESOLVED: (a) That Peter Brooker be thanked for all his hard work in producing
the newsletter and;
(b) That press releases be issued by the Chair as necessary.
35. FINANCE
RESOLVED: That the accounts as set out below be authorised and paid: £
R H Blezzard – Professional Services and Expenses 127.25
AON Allianz Cornhill – Insurance cover 2006/7 271.48
398.73
Colin Cramp presented a budget forecast to the meeting which showed expenditure to
date of £1329 and available funds of £1671 (not including this month’s agreed
payments).
RESOLVED: That the report be approved and adopted.
36. PARISH PLAN UPDATE
David Miller reported that there had been no meeting of the Parish Plan Working
Party in August. It would now be necessary to get the topic sheets in and the cameras
Developed. The school has been booked “tentatively” for a public meeting. It was
stressed that the Government money made available for the Parish Plan would need to
be spent within the agreed 12 month period unless an extension could be negotiated.
RESOLVED: That the report be received and noted.
37. PLANNING ISSUES
There were no planning applications for consideration. Members considered a list of
planning decisions made by the Isle of Wight Council. Members further considered
the need for interim planning meetings and arrangements for training members on
planning issues.
RESOLVED: (a) That the list of planning decisions be received and noted;
(b) That in future mid month interim planning meeting be not held
when all the applications for consideration can be dealt with within
the time frame for comments at the following full meeting and;
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(c) That the Isle of Wight Council’s Development Control Manager be
asked to arrange a training session at a central venue (eg Seaclose
or County Hall) for members of the VMC jointly with other town
and village management committees.
38. LOCAL COUNCILLOR’S REPORT
Roger Mazillius CC reported on the following:
Planning Application, 117 Wyatts Lane – Gone to appeal
Email from Anne Turner – Mural artist available if required.
Northwood parish Church – New Priest in Charge appointed.
Woodside Close – Residents have asked to buy and maintain two flower troughs.
Mobile Speed Cameras – Confirmation of work in Northwood awaited.
Pallance Road Traffic Calming – Meeting at Enterprise House on 14 September.
Pallance Road New Pavement to Post Office – Work will commence next month.
O2 News – £1K awards available for urban renewal – Chair will report back on this.
RESOLVED: That the report be received and noted.
39. SECRETARY’S REPORT
The Secretary reported that he has now taken delivery of the notice board provided by
The Footprint Trust and will bring it to the next meeting. Arrangements will need to
be made for it to be fixed to the school wall.
RESOLVED: That the information be received and noted.
40. FUTURE AGENDA ITEMS
No future agenda items were put forward.
There being no further business the Chair declared the meeting closed at 9.31pm.
Signed………………………………………. Date……………………………..
(Chair)
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Village
Parish Council