Northwood Parish Council

Posted by Admin on 3 May 2016, 6:30 pm

NORTHWOOD PARISH COUNCIL

Barbara Herbert
Clerk to the Council

The Annual General meeting of Northwood Parish Council, to be held in the School Hall at Northwood Primary School, Wyatts Lane, Northwood, Isle of Wight on Tuesday, 3 May 2016, commencing at 6.30 pm or immediately after the Annual meeting of the Parish, whichever is the later for the transaction of the business as set out in the agenda below.

Members of the public and press are welcome to attend.

Copies of the associated meeting papers are available upon prior request to the clerk or can be obtained after the meeting

Barbara Herbert
Clerk to the Council

The meeting of the Parish Council will commence immediately after the Public Forum, which will begin at 6.30 pm or immediately after the Annual meeting of the Parish, whichever is the later, for the duration of 15 minutes, if necessary. This provides an opportunity for any member of the public to ask questions of members of the Parish Council.

AGENDA

1. To receive and approve any apologies for absence
2. To elect a Chairman of the Parish Council for the ensuing year.
3. To receive and sign the Chairman’s declaration of acceptance of office.
4. To elect a Vice Chairman of the Council for the ensuing year.
5. To receive and sign the Vice Chairman’s declaration of acceptance of office
6. Members’ Interest
To receive any declarations of Members’ interests and written requests for Dispensations on items forming the agenda

7. To confirm and authorise the Chairman to sign the Minutes of the previous meeting of the Parish Council held on 5 April 2016 (Paper A)
8. To receive any matters arising on the Minutes, not requiring a resolution
9. To receive a report on any local safety neighbourhood issues occurring since the last meeting held of the Parish Council
10. Town and Country Planning
a. To consider the following planning applications received and make comments in accordance with the guidance for material planning
considerations listed at
http://www.iwight.com/council/departments/planning/appsdip/MakingCommentsInfo.aspx
TCP/30771/E BAE Systems (Defence Systems) Ltd, Newport Road, Northwood – Removal of existing portakabin and platform, resiting of portakabin; proposed cabin/container
b. To note the decision taken by the Local Planning Authority since the last meeting of the Parish Council
TCP/05982/M Hillisgate Riding Stables, Hillis Gate Road, Northwood – Conditional Planning Permission for outline for 3 self-contained holiday units with 2 ancillary buildings providing office/store/workshop and an educational facility; formation of vehicular access and parking areas; landscaping (revised access plan) (additional information)
11. To appoint councillors to the following Outside Bodies
Isle of Wight Association of Local Councils (1 + 1 deputy)
Northwood Community Partnership (2)
Councillor on the IW Council’s Steering Committee for Wight in Bloom (If still in place) (1)
A communications councillor (1)
Community Waste Forum (1)
Medina Valley Area Action Plan Group (1)
12. To appoint members and the lead councillor or Chairman to serve on the
following Committees/Working Parties for the ensuing year:
Planning Committee – All councillors of the Parish Council
Traffic and Transport Issues Working Party (2)
Northwood in Bloom Working Party (3)
Parish Plan Update Working Party (4)
Green Space Project Working Party (2)
Northwood WI Hall Working Party (4)
Precept Working Party (3)
13. To appoint councillors with areas of Special Responsibility, for the ensuing year –
Economy; Community and Social Wellbeing; Crime Prevention; Health and Safety; Personnel Matters; Recreation; Local Environment; and any other?
14. To confirm that all councillors’ Register of Interests forms are in order and correct
15. Standing Orders
a. To re-confirm the adoption of the NALC model Standing Orders (Paper B – circulated by e-mail on 27 April)
b. In accordance with Standing Order 5xix, to determine the frequency, time and place of ordinary meetings of the Parish Council
16. To re-confirm the adoption of the NALC model Financial Regulations (Paper C circulated by e-mail on 27 April)
17. To approve the Risk Assessment Schedule and authorise the Chairman and the clerk to sign that the information provided is a correct record (Paper D)
18. To approve the finalised updated Parish map – Cllr Riddet (Paper E – to follow)
19. Consultations
a. Local Flood Risk Management Strategy (LFRMS) (Paper F – Circulated by email on 13 April)
b. The draft ‘West Wight Coastal Flood and Erosion Risk Management Strategy’ (Paper G – Circulated by email on 13 April)
c. To consider any matter for IWALC to raise when they have the opportunity to put concerns to the Secretary of State for Communities and Local Government, the Rt Hon Greg Clark MP
d. To consider the latest draft planning enforcement service support proposal and also the draft costings (Paper H)
20. To consider further the purchase of a picnic table (Paper I)
21. To receive progress reports for information from Working Party leads
a. Traffic and Transport Issues Working Party – Cllr Riddet
b. Northwood in Bloom Working Party – Cllr Pullen
c. Parish Plan Working Party – Cllr Pullen
d. Green Space Project Working Party – Cllr Ward
e. Northwood WI Hall Working Party – Cllr Pullen
22. To receive the report for information of Cllr Nicholson, the IWC Ward Member for Cowes South and Northwood (Paper J – to follow)
23. To receive a report for Information on Community Wellbeing – Cllr J Nicholson
24. Clerk’s Report
a. Finance
i. To receive the interim budget statement to the end of April 2016 and the bank reconciliation with Statement No 93 (Paper K)
ii. To authorise, respectively, the following payment made with regard to 000455, Community Action IW, £765.92, for the clerk’s salary, on 14 April
iii. To authorise payment of the following cheques:
000456, £41.70, Mrs B Herbert, Clerks Expenses
000457, £15,000.00, Scottish Widows, Transfer of funds
000458, £118.00, The Society of Local Council Clerks, Annual Subscription
iv. End of 2015/16 Year Accounts for submission to the External Auditor
1. To approve and authorise the Chairman to sign the Annual Governance Statement for 2015/16 (Paper L1)
2. To approve and authorise the Chairman to sign the Accounting Statements for 2015/16 (Paper L2)
v. To confirm the Internal Control Tests to be used by the internal auditor (Paper M)
vii. To approve the purchase of Summer Bedding (Paper N)
b. Administration
To agree a representative of the Parish Council to attend the Armed Forces Day on Saturday, 20 June
25. Correspondence – As per list circulated to Councillors with the agenda and to be updated further at the meeting (Paper O)
26. Councillors’ reports
27. Future agenda items
28. To undertake a brief review of the meeting

PUBLIC SPEAKING
In accordance with Standing Order 27, any member of the public wishing to speak on an item on the agenda may speak at a Council meeting at the start of the agenda item for a period not exceeding 3 minutes.
When a ‘Group’ of members of the public wish to speak on an item, they will, subject to the Chairman’s discretion be required to nominate a representative who may speak for a maximum of 3 minutes.
It would assist the smooth running of the meeting if you would advise the clerk prior to the start of the meeting of your wish to speak.

NB Copies of the associated meeting papers are available upon prior request to the clerk or can be obtained after the meeting