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Agenda

1. To receive and approve any apologies for absence
2. Members Interests
To receive any declarations of Members’ interests and written requests for Dispensations on items forming the agenda
3. IW and Hampshire Police
a. To receive a report on any local safety neighbourhood issues occurring since the last meeting held of the Parish Council
b. To consider the response from Superintendent Sarah Jackson (Paper A)
4. To confirm and authorise the Chairman to sign the Minutes of the previous meeting of the Parish Council held on 5 July 2016 (Paper B)
5. To receive any matters arising on the Minutes, not requiring a resolution

6. Town and Country Planning
a. To approve the Minutes of the meeting of the Planning Committee held on 1 August 2016 (Paper C)
b. To consider the following planning application received and make comments in accordance with the guidance for material planning considerations listed at
http://www.iwight.com/council/departments/planning/appsdip/MakingCommentsInfo.aspx
i. TCP/14203/J Chawton Farm, Chawton Lane, Northwood – Variation of condition 6 on P/01483/12 – TCP/14203/E to provide a time limit for ecological monitoring
ii. TCP/32786 Land at BAE Systems, fronting Three Gates Road, Cowes – Proposed change of use of land to car dealership to include sales area and workshops with associated parking
c. To note the decisions taken by the Local Planning Authority since the last meeting of the Parish Council:
i. TCP/28075/A  8 Nodes Road, Cowes, Isle of Wight, PO318AB – Conditional Planning approval for the partial demolition of a store; proposed single storey rear extension to form additional living accommodation
ii. TCP/30690/A Brickfields, Hillis Gate Road, Cowes, Isle of Wight, PO31 8NA – Conditional Planning Permission for the Demolition of part of building; change of use from industrial unit to dwelling; single storey extension on west elevation to form garage; single storey extension on east elevation to form additional living accommodation; alterations
iii. TCP/32721 10 Horseshoe Close, Cowes, Isle of Wight, PO318PZ – Conditional Planning Permission for the Demolition of a garden room; proposed replacement garden room
iv. TCP/24593/B land between, 28 and 30, Oxford Street, Cowes, Isle of Wight, PO31 – Refusal of Planning Permission for a proposed detached dwelling; formation of vehicular access; parking
v. TCP/11391/M Land adjacent 263 Newport Road Northwood – Conditional Planning Permission for a proposed building to form a micro-brewery; alterations to vehicular access to include erection of gates; parking
vi. TCP/32719 Somerton Industrial Park – Conditional Planning Permission for a proposed storage container for unit 4
7. To confirm that the Register of Interests forms of Cllrs Fuller, J Nicholson, and Ward are in order and correct
8. To consider any action required following the annual inspection of the Parish Council’s assets (Paper D – Pullen)
9. To consider the report of the Northwood WI Working Party (Paper E – Cllr Pullen)
10. To consider the report of the lead of the Northwood in Bloom Working Party (Paper F – Cllr Pullen)
11. To consider any further options on how to use the balance of the payments received of £6k to be used for the benefit of the residents in Northwood
12. To note that the Parish Council is to receive 1 mile of bunting to use in celebrating the new initiative to establish an Isle of Wight Day on 24 September and to decide where it could be erected
13. To consider the purchase of new football nets for the Venner Avenue football pitch (Paper G)
14. To consider making appropriate responses on the following IW Council Consultations –
a. The Draft Scheme for the establishment of a Solent Mayoral Combined Authority (Paper H – Circulated by email on 31 August))
b. Transport Infrastructure Task Force (Paper I)
15. To receive an update on the new Parish Council website – Cllr Ward
16. To receive a report for information on Community Wellbeing (Paper J – Cllr J Nicholson)
17. To receive progress reports for information from Working Party leads
a. Traffic and Transport Issues Working Party – Cllr Riddet
b. Parish Plan Working Party – Cllr Pullen
c. Green Space Project Working Party – Cllr Ward
18. To receive the report for information of Cllr Nicholson, the IWC Ward Member for Cowes South and Northwood (Paper K)
19. IWALC – to receive an update of the meeting between IWALC and the IW Council held on 18 July – Cllr Ward
20. Clerk’s report
a.        Finance
i. To receive the interim budget statement to the end of August 2016 and the bank reconciliation with Statement No 97 (Paper L)
ii. To authorise, respectively, the following payments made:
Cheque No 000464 for £773.47, Community Action IW for the clerk’s salary on 5 July;
Cheque No 000465 for £185.00, A Rowe for the Parish Walking Plan on 11 July;
Cheque No 000466 for £250.00, Age UK IW for the donation as agreed at the meeting on 5 July;
Cheque No 000468 for £83.13, Mrs B Herbert, Clerks Expenses on 1 August
Cheque No 000469 for £773.47, in favour of Community Action IW for the clerk’s salary, on 16 August
iii. To authorise payment of the following cheques:
000470, £54.37, Mrs B Herbert, Clerks Expenses
000471, £120.00, BDO, Standard fee for the External Audit
000472, £1,843.80, IW Council, Annual costs towards the Parks Services and the Environment Officer Services
000473, £1,100.00, JW Autoshine, Watering of planters and tubs
000474, £1,056.00, Colin Newnham, concrete bases for two picnic tables
iv. To consider the requests for grants/sponsorship
A. To sponsor students in the parish to enter the Christmas Writing Competition 2016 (Paper M)
B. St John Ambulance – Donation for DEFIBS (Paper N)

C. Help Through Crisis (Paper O)
D. Jigsaw (Paper P)
v. To consider ordering a poppy wreath for the Remembrance Day Service
b. Administration
To note the Annual Audit, for the year ending 31 March 2016, has been approved by the External Auditor.  BDO LLP agreed that the information provided was in accordance with proper practices and no matters had given them any cause for concern in that relevant legislation and regulatory requirements had not been met (Paper Q)
21. Correspondence – As per the list circulated to Councillors with the agenda and to be updated further at the meeting (Paper R)
22. Councillors’ reports
23. Future agenda items:
November
To determine the dates of Parish Council meetings up to and including May 2017
To consider the format of future agendas

 

 

 

PUBLIC SPEAKING
In accordance with Standing Order 27, any member of the public wishing to speak on an item on the agenda may speak at a Council meeting at the start of the agenda item for a period not exceeding 3 minutes.
When a ‘Group’ of members of the public wish to speak on an item, they will, subject to the Chairman’s discretion be required to nominate a representative who may speak for a maximum of 3 minutes.
It would assist the smooth running of the meeting if you would advise the clerk prior to the start of the meeting of your wish to speak.
NB Copies of the associated meeting papers are available upon prior request to the clerk or can be obtained after the meeting

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