NVMC

Posted by Admin on 24 October 2007, 12:00 am

NORTHWOOD VILLAGE MANAGEMENT COMMITTEE

DRAFT MINUTES OF A MEETING OF THE MANAGEMENT COMMITTEE HELD AT NORTHWOOD PRIMARY SCHOOL, WYATTS LANE, NORTHWOOD ON TUESDAY 2nd OCTOBER 2007

PRESENT: P Fuller (Chair), P Brooker, C Cramp, , R Mazillius CC, D Miller, J Pullen.

IN ATTENDANCE: Mrs M Yule (Secretary) PC Mark Thomas (for item 247)

APOLOGIES: Mrs E Palmerton, C Palmerton and Mrs P Elford

245. PUBLIC QUESTION TIME

No questions were raised by members of the public.

246. DECLARATIONS OF INTERESTS

Mr Miller declared a personal interest in items 10 and 11 as his children attend Northwood Primary School and would go to Middle School in the area.
Mr Fuller declared a personal interest in item 10 as a school governor of Northwood Primary and item 11 as his daughter is due to attend Middle School in September 08.
Cllr Mazillius declared a personal interest in item 10 as a school governor of Northwood Primary School.
Mr Pullen declared a personal interest in item 10 as his grandchildren attend Northwood Primary School.

247. POLICE REPORT

PC Thomas reported low statistics for the month. Among the few incidents was a window smashed in the scout hut and the theft of property from a car in Coronation Avenue. The door of the vehicle was forced open. PC Thomas requested that a reminder should be put out to lock all doors and windows and not leave valuables on show.

Speed checks had been carried out recently on Newport Road, but no prosecutions were made. A number of vehicles were pulled over and warned.

It was hoped that parking attendances would be patrolling Pallance Road in the near future.

PC Thomas brought to the members’ attention a company called Extreme Kleen that were operating from a blue transit van and cleaning patios and drives. It was reported that one customer had been charged £700 for two hours cleaning. If this company should make contact please report to the Police and Trading Standards.

248. MINUTES

RESOLVED: That, the minutes of the meeting held on 4th September 2007 be taken as read, confirmed and signed as an accurate record of the proceedings.

249. MATTERS ARISING

Bus Shelter – Cllr Mazillius reported that there was nothing in this year’s IW Council budget for replacing the bus shelters, but it would be looked at again for next year. The Community Partnership had requested seating and suggested possible match funding; this was discussed later in the meeting.

IWALC – Mr Fuller reported on a very interesting meeting that had a number of presentations which included the Standards Committee and IW Strategic Partnership. Other matters discussed were the Best Kept Village Competition, the mobile abattoir and the consultation over post office closures.

If anyone would like further details the minutes of the meeting are available.

250. PLANNING ISSUES

Planning Applications

P/02121/07 46 Fieldway Crescent – Amendment to roof of approved extension under TCP/28167
RESOLVED: that a letter should be sent expressing concern over the breach of procedure, as the amendment to the roof has already been completed.

P/02071/07 100 Nodes Road – Two storey side extension to provide additional living accommodation and garage.
RESOLVED: that the Committee had no objections to this application.

P/02072/07 Unit 3 Saunders Drive – Conversion of industrial unit into 2 units to include mezzanine floor
RESOLVED: that the Committee had no objections and supported this application.

P/02177/07 Pear Tree Cottage, Pallance Road – Proposed replacement garage and carport with store over.
RESOLVED: that the Committee objected to the application on the following grounds:
This is on a greenfield site, outside the development envelope and also outside of the curtilage of the property.
Visually intrusive, dominating the area by footprint and height.
Would be removing mature trees and hedging to provide vehicular access

Planning Decisions

Cllr Mazillius informed the members that the refusal of the Certificates of Lawfulness for Comforts Farm were due to insufficient evidence of use over the required period. The applicants hoped to correct this.
RESOLVED: The decisions were received and noted

251. CORRESPONDENCE

RESOLVED: That, the information be received and noted.

252. LOCAL COUNCILLOR’S REPORT

Councillor Mazillius reported on the following items:
Change of leadership at IW Council – Following the resignation of Cllr Sutton, Cllr Pugh was elected leader of the IW Council with Cllr George Brown as deputy. With the change of administration a fresh look was being taken at the education proposals.
Land Development Framework – It was understood that the only submission for Northwood was the land at Somerton Farm.
32 Fieldway Crescent – a leaflet had been circulated to the residents setting out the issues for the appeal. The residents were urged to write in before the deadline of 12th October. Cllr Mazillius would again present his photo montage.
Cabinet Meeting – The IW Council Cabinet meeting was confirmed for 9th October at Northwood Primary School.

253. FINANCE
Accounts for payment
RESOLVED: that, the following accounts are paid:
Mrs Yule – Secretarial services – £180.40
IOW Council – Hall hire – £230.00

Financial Report
RESOLVED: that, the report be received and noted.

Budget Monitoring
A working group, comprising of members of the VMC and the Community Partnership, had met to discuss the reallocation of funds, to ensure the monies were spent by 31st March to the best possible advantage. The main change was increasing the funds granted to projects for the Community Partnership, including the notice board, the welcome packs and the bicycle rack for Northwood Primary.
A discussion took place regarding the match funding of replacement bus shelters at the Horseshoe. Cllr Mazillius had pursued this matter and the total cost for the two shelters would be approximately £10,000. It was agreed that the VMC did not have the mandate to allocate a substantial amount of the budget for this item, particularly when other items had been identified.
RESOLVED: That the revised budget was agreed.

254. FUNDING REQUESTS

A funding request had been made for a bike rack at Northwood Primary School, the total cost of the rack including the base is £2,200. The Community Partnership had already agreed to donate some funds, as had the Parish Plan committee (in return for some leaflet distribution). The school hoped to encourage other agencies to donate as well as carrying out its own fundraising.
The Community Partnership had requested a new bench for the Venner Avenue play area as the existing one had been vandalised. After some discussion, it was decided to investigate the cost of repair for the original one.
RESOLVED: that £300 would be donated to Northwood Primary School towards the bicycle racks.
Cllr Mazillius and Mr Pullen would look into repairing the bench for the play area.

255. SCHOOL REORGANISATION

Mr Miller informed the members that the timetable for the education proposals by the IW Council had been changed to allow a period of reflection and review. These were now scheduled for discussion in November. In relation to local re organisation, Solent Middle School had increased its intake number from 90 to 112 which could affect parental choice and the community.
It was agreed to note the situation and raise it at a future meeting if necessary.

256. PARKING RESTRICTION UPLANDS ROAD

Mr Cramp brought this to the attention of the members, as he felt that in the interest of road safety, the double yellow lines should continue for a further 20m along the two right angled corners in Uplands Road leading into Venner Ave and Fieldway Crescent. This was discussed and Cllr Mazillius agreed to take this further, he hoped to have a proposal for the next meeting.

257. CHANGEOVER TO PARISH COUNCIL

Mrs Yule had received advance notification of a meeting for the management committees on 30th October at County Hall. The formal invitation would follow during the next week.

258. CODE OF CONDUCT

RESOLVED: that, Standing Orders would be amended to include the new rights to make representations (Paper B).

259. NORTHWOOD COMMUNITY PARTNERSHIP

Mr Palmerton was not at the meeting to give his report.

260. PARISH PLAN UPDATE

The steering committee had met earlier in the evening and had agreed the invitations and expenditure for the launch on 20th October. The majority of the remaining funds had now been allocated.

261. SECRETARY’S REPORT
Mrs Yule reported some confusion regarding the reimbursement of expenditure for the One Million Blooms project. Receipts for Mr Pullen (£123.34) and Cllr Mazillius (£131.61) had been submitted and although this would appear on the VMC’s budget, the credit of £500 would not appear until after the plant expenditure had been deducted. Unfortunately, Simon Goodenough had had an accident and this has put the administration of this project, by the IW Council, behind by several months. It is hoped that all problems would be resolved by the end of December.
A letter had been received outlining the conditions imposed on the Snack Attack licence that had been granted for twelve months. A litter bin has to be provided at all times and a warning notice, informing that children are crossing, should be displayed. Dismay was expressed by the members that the licence had been granted.

262. FUTURE AGENDA ITEMS
None

263. DATE OF NEXT MEETING

The date of the next meeting was confirmed as Tuesday 6th November at 7pm.

There being no further business the Chair declared the meeting closed at 9.09pm

Signed…………………………………. Date……………………….
(Chair)