NVMC

Posted by Admin on 28 November 2007, 12:00 am

NORTHWOOD VILLAGE MANAGEMENT COMMITTEE

MINUTES OF AN EXTRAORDINARY MEETING OF THE MANAGEMENT COMMITTEE HELD AT NORTHWOOD PRIMARY SCHOOL, WYATTS LANE, NORTHWOOD ON TUESDAY 14^th NOVEMBER 2007 AT 6PM

PRESENT: P Fuller (Chair), R Mazillius CC, P Brooker, C Cramp and J Pullen

IN ATTENDANCE: Mrs M Yule (Secretary) and Mr Chris Mathews (Head of Democratic Services)

APOLOGIES: D Miller

DECLARATIONS OF INTERESTS

None

DRAFT PRECEPT 08/09

The Chairman welcomed Mr Mathews to the meeting and said that the extraordinary meeting had been called because they members could not give the matter the attention it deserved during the main VMC meeting.

Mr Mathews explained that the minister should be deciding this week on emparishment but no problems were foreseen, so the timetable for elections was on track. He went on to explain that the IW Council would set the precept for the first year after which it was the responsibility of the Parish Council. A question was asked about the special expenses that were raised last year. Mr Mathews said that this would not apply for this year and had been an anomaly for the last two years because of the area being unparished. He assured that members that the services contained with the special expenses would still be delivered without extra cost to the parish.

A detailed discussion took place over each amount on the draft budget. Mr Mathews explained that the figures used were from national scales based on parishes of similar size both on the Island and nationally. He had already looked at the amounts and had made some reductions on the original document. He emphasised that the amount would come as a whole figure and it would be up to the new parish council to decides how to spend it. Any savings made in the year could be carried over and used to offset expenditure for the following year.

Some of the members were concerned about the high administrative costs, but Mr Mathews pointed out that in areas such as Brading where their admin costs were considered high, large amounts of funding had been brought in, amounting up to five times the precept. He said it was essential to have someone with the time and the tools to investigate funding and work towards a quality parish. He considered over three to five years with a good clerk this would be possible in Northwood.

With a number of reductions the total figure was £12,521 which amounts to slightly less than last year. Mr Mathews remarked that this seemed a good recommendation. Once the VMC had made its comments this would go back to IW Council and would finally be voted on by full Council in February.

At this point Mr Mathews left the meeting. The members agreed that he had been very helpful and it would be prudent to take his advice.

RESOLVED:

That, the new draft budget with a total of £12,521 would be sent to the IW Council for consideration.

There being no further business the Chair declared the meeting closed at 7.15pm

Signed…………………………………. Date……………………….

(Chair)

Draft Precept 2008/2009 Version 2

Northwood Village Management Committee
		Considerations
Part 1 – Essentials
Clerks salary	4277.00	Clive Joynes estimate based on 41 hours per month
NI	0.00	08/09 NI calc
Pension	855.40	08/09 *20% SA cont
Mileage	100.00	Estimated amount
Newsletter	200.00	Estimated amount
Training	800.00	Based on £100 per councillor
Equipment purchase	500.00	Based on
Equipment maint	100.00	07/08 budget *1.4% inflation
Broadband	250.00	Standard Installation and rental
Stationery	304.2	07/08 actual 2 1.4% inflation
Printing and Photocopying	250.00	Estimated amount
Postage	50.00	Estimated amount
Phones	100.00	Estimated amount
Advertising	304.2	07/08 budget *1.4% inflation
Audit	300	From Clive Joynes
Insurance	406	07/08 actual 2 1.4% inflation
Subscriptions	400	IWALC & Society of Local Councils
Accommodation	500	clerks accommodation – NNDR, rents, heating and lighting etc
Parish meeting costs	300	£25 per month * 12 meetings
Contingency	249.92	2.5% of essential exp based on low risk
	10246.72
Part 2 – Current spend + inflation
Community Events	1368.9	07/08 budget +1.4% inflation
Litter Bins	659.1	07/08 budget +1.4% inflation
Contribution to Others	246.4	07/08 budget +1.4% inflation
	2274.4
Total	12,521.12

2008/9 Draft Precept	12,521	Band D Equivalent £14 approx
2007/08 figures:
Local Element	7500
IWC Element	5107
Total:	12,607	Band D Equivalent £14.34