Northwood Parish Council

Posted by Admin on 16 May 2017, 6:30 pm

NORTHWOOD PARISH COUNCIL

Barbara Herbert
Clerk to the Council

The Annual meeting of Northwood Parish Council, to be held in the School Hall at Northwood Primary School, Wyatts Lane, Northwood, Isle of Wight on Tuesday, 16 May 2017 commencing at 6.30 pm, for the transaction of the business as set out in the agenda below.

Members of the public and press are welcome to attend.

Copies of the associated meeting papers are available on the Parish Council website http://www.northwoodparishcouncil.org

Barbara Herbert
Clerk to the Council

The meeting of the Parish Council will commence immediately after the Public Forum, which will begin at 6.30 pm for the duration of 15 minutes, if necessary. This provides an opportunity for any member of the public to ask questions of members of the Parish Council.

AGENDA

1. To approve any apologies for absence
2. To elect a Chairman of the Council for the ensuing year.
3. To receive and approve the signing of the Chairman’s declaration of acceptance of office.
4. To elect a Vice Chairman of the Council for the ensuing year.
5. To receive and approve the signing of the Vice Chairman’s declaration of acceptance of office.
6. To receive the signed declarations of acceptance of office and Register of Interests forms from councillors and to set a date by which those that have not been received, as provided by law, shall be received.
7. Members’ Interest
To receive any declarations of Members’ interests and written requests for Dispensations on items forming the agenda

8. To confirm and authorise the Chairman to sign the Minutes of the previous meeting of the Parish Council held on 2 May 2017 (Paper A)
9. To receive any matters arising on the Minutes, not requiring a resolution
10. Co-opted councillors
a. To consider the application received to fill a vacancy left unfilled at the recent election by reason of insufficient nominations and to note the new date of 31 May for the receipt of further responses.
b. To receive their declaration of acceptance of office and their signed Register of Financial Interests form.
11. To receive a report on any local safety neighbourhood issues occurring since the last meeting held of the Parish Council
12. Town and Country Planning
a. To consider the following planning applications received and make comments in accordance with the guidance for material planning
considerations listed at
http://www.iwight.com/council/departments/planning/appsdip/MakingCommentsInfo.aspx
i. TCP/04707/B 94 Pallance Road, Northwood – Householder Application for the demolition of garage. Proposed side extension and loft conversion to include dormer windows on north and south elevation (revised plans).
ii. TCP/06347/B 29 Coronation Avenue – Single storey rear extension to provide additional living accommodation; alterations; proposed porch; single storey extension to garage (revised scheme)
iii. TCO/32658/A land adjacent 119 Wyatts Lane, Northwood – Two detached dwellings, access and parking (revised scheme)
b. To note the decisions taken by the Local Planning Authority since the last meeting of the Parish Council
i. TCP/33012 38 Pallance Road, Northwood – Refusal of Planning Permission for a Householder Application for the proposed rear decking and attic room.
ii. TCP/30771G BAE Systems (Defence Systems) Ltd, Newport Road, Northwood – Formal Decision with regard to the prior notification for demolition of building 48.
13. To appoint councillors to the following Outside Bodies
Isle of Wight Association of Local Councils (1 + 1 deputy)
Northwood Community Partnership (2)
A communications councillor (1)
Community Waste Forum (1)
Cowes, Northwood and Gurnard Community Transport Forum (2)
14. To appoint members and the lead councillor to serve on the following Committees/Working Parties for the ensuing year:
Planning Committee – All councillors of the Parish Council
Northwood in Bloom Working Party (3)
Traffic and Transport Issues Working Party (2)
Parish Plan Update Working Party (4)
Precept Working Party (3)
Northwood WI Hall Working Party (3)
15. Standing Orders
a. To re-confirm the adoption of the NALC model Standing Orders (Paper B – circulated by e-mail on 9 May 2017)
b. In accordance with Standing Order 5xix, to determine the frequency, time and place of ordinary meetings of the Parish Council
16. Financial Regulations
i. To consider the amendment proposed by Cllr Fuller (Paper C1)
ii. To re-confirm the adoption of Financial Regulations (Paper C2 – circulated by e-mail on 9 May 2017)
17. To approve the Code of Conduct (Paper D)
18. To approve the Gifts and Hospitality Protocol (Paper E)
19. To approve the Risk Assessment Schedule and authorise the Chairman and the clerk to sign that the information provided is a correct record (Paper F)
20. To approve the Parish Council’s Complaints Procedure (Paper G)
21. To consider the extracts from the meeting of the Parish Council held on 7 February 2017 with regard to
i. The Northwood WI hall (Paper H1)
ii Undertaking a Neighbourhood Development Plan for Northwood (Paper H2)
22. To consider the report on the Summer Planting and the condition of the Tubs and Planters in the village (Cllr Pullen) (Paper I)
23. To approve the Minutes of the Annual Meeting of the Parish held on 2 May 2017 (Paper J)
24. To receive an update on the Post Office service in Cowes – Cllr Nicholson
25. Clerk’s Report
Administration
i. To confirm that Cllrs Fuller, Pullen and Ward continue as authorised signatories to the bank accounts held with Lloyds Bank, Newport and to consider making one further appointment
ii. To note the training sessions organised by IWALC and to consider attending these (Paper K)
26. Future agenda items
Future Meeting
Parking and Highway problems in Northwood – Cllr J Nicholson

June Meeting
To consider becoming a “hedgehog friendly village”.
To review the purpose of the Parish Council: its effectiveness, its objectives and how they can best be achieved
The Parish Council website – The clerk

PUBLIC SPEAKING

In accordance with Standing Order 27, any member of the public wishing to speak on an item on the agenda may speak at a Council meeting at the start of the agenda item for a period not exceeding 3 minutes.
When a ‘Group’ of members of the public wish to speak on an item, they will, subject to the Chairman’s discretion be required to nominate a representative who may speak for a maximum of 3 minutes.

It would assist the smooth running of the meeting if you would advise the clerk prior to the start of the meeting of your wish to speak.

NB Copies of the associated meeting papers can be obtained after the meeting upon request to the clerk