Northwood Parish Council

Posted by Admin on 6 May 2014, 6:30 pm

NORTHWOOD PARISH COUNCIL

Barbara Herbert
Clerk to the Council

The ordinary meeting of Northwood Parish Council, to be held in the School Hall at Northwood Primary School, Wyatts Lane, Northwood, Isle of Wight on Tuesday, 6 May 2014 commencing at 6.30 pm, for the transaction of the business as set out in the agenda below.

Members of the public and press are welcome to attend.

The meeting of the Parish Council will commence immediately after the Public Forum, which will begin at 6.30 pm for the duration of 15 minutes, if necessary. This provides an opportunity for any member of the public to ask questions of members of the Parish Council

AGENDA

1. To receive and approve any apologies for absence
2. To elect a Chairman of the Parish Council for the ensuing year.
3. To receive and sign the Chairman’s declaration of acceptance of office.
4. Co-opted Councillor
a. To note the applications received and approve the appointment to the position of co-opted councillor
b. To receive their signed declaration of acceptance of office and their register of financial interests
5. To elect a Vice Chairman of the Council for the ensuing year.
6. To receive and sign the Vice Chairman’s declaration of acceptance of office
7. To appoint councillors to the following Outside Bodies
Isle of Wight Association of Local Councils (1 + 1 deputy)
Northwood Community Partnership (2)
Councillor to the IW Council’s Steering Committee for Wight in Bloom (If still in place) (1)

A communications councillor (1)
Island Waste Management Committee (1)
District 1 Highways PFI group (1)
8. To appoint members and the lead councillor or Chairman to serve on the following Committees/Working Parties for the ensuing year:
Planning Committee – All councillors of the Parish Council
Northwood in Bloom Working Party (2)
Traffic and Transport Issues Working Party (2)
Parish Plan Update Working Party (3)
9. To appoint councillors with areas of Special Responsibility, for the ensuing year
Economy, Community and Social Wellbeing, Crime Prevention, Personnel Matters, Health and Safety, Recreation and the local Environment
10. Members’ interests
To receive any declarations of Members’ interests and written requests for Dispensations on items forming the agenda
11. To receive a report by the Local Safety Neighbourhood Officer, plus an opportunity to discuss local policing priorities
12. To confirm and authorise the Chairman to sign the Minutes of the previous meeting of the Parish Council held on 1 April 2014 (Paper A)
13. To receive any matters arising on the Minutes, not requiring a resolution
14. Town and Country Planning
a. To consider the following planning applications received and make comments in accordance with the guidance for material planning considerations listed at
http://www.iwight.com/council/departments/planning/appsdip/MakingCommentsInfo.aspx
i. TCP/31184/B 58 Pallance Road, Northwood – pair of semi-detached houses, one detached hose with detached garage, formation of vehicular access and parking and turning area
ii. TCP/15848/A 10 Nodes Road, Northwood – Demolition of conservatory; Proposed alterations, single storey extension on rear elevation and conversion of roof space to provide additional living accommodation, porch; detached garage with self-contained living accommodation over
iii. TCP/04459/A 9 Coronation Avenue, Northwood – Demolition of existing garage and construction of new garage
iv. TCP/21499/D 93 Pallance Road, Northwood – Retention of two outbuildings (one providing ancillary living accommodation and one providing a hot tub room with two attached sheds)
v. TCP/31184/C land adjacent to 62 Pallance Road, Northwood – Construction of two dwellings (one detached dwelling with integral garage and parking/driveway and one detached house with parking/driveway) Formation of vehicular accesses
b. To consider the following planning application, which is proposed to take place in the adjacent ward of Gurnard and to consider if any additional representations should be submitted
TCP/31638 Land fronting Place Road, including land to the side and rear of 47 – 11A Place Road and to the rear of The Heritage to Shephards Hay, Tuttons Hill and access off Place Road, Cowes – Outline for 90 dwellings, formation of vehicular access and associated works off Place Road (Revised Plan showing reduction from 99 dwellings)(Re advertised application)
c. To note the decisions taken by the Local Planning Authority since the last meeting of the Parish Council
i. TCP/25176/F 26 Nodes Road, Northwood – Conditional Planning Permission for the proposed extension at first floor level to provide bedroom
ii. TCP/ 43 Venner Avenue, Northwood – Refusal of Planning Permission for the demolition of porch and hall; single storey side extension to provide porch, kitchen and dining room
d. To note the letter from the IW Council’s Tree Officer with regard to T1 Ash situated on land at between Wyatts Lane, Nodes Road and rear of Fieldway Crescent, Northwood (Paper B)
15. To approve the adoption of the NALC model Standing Orders (Paper C – circulated by e-mail on 30 April)
16. To approve the adoption of the NALC model Financial Regulations (Paper D circulated by e-mail on 30 April)
17. To approve the Risk Assessment Schedule and authorise the Chairman and the clerk to sign that the information provided is a correct record (Paper E)
18. Isle of Wight Council
a. To consider the letter dated 9 April from Justin Thorne, the IW Council’s Principal Lawyer and Deputy Monitoring Officer with regard to changes in the Code of Conduct (Paper F)
b. To consider adopting the same Register of Interests form (Deferred from the meeting held on 5 November)(Paper G)
19. Regulation of Street Trading
a. To comment on the proposal regarding the proposed designation of “consent streets” for the purposes of street trading as defined by schedule 4 of the Local Government (Miscellaneous Provision) Act 1982 (Paper H)
b. To comment on the draft Street Trading Policy viewed at www.iwight.com/streettradingconsultation
20. Venner Avenue Playpark
a. To consider the report regarding Maintenance of the Play Area (Paper I)
b. To consider progressing the remedial works to improve the football pitch area that had been identified by Mr Steve Critchlow, the IW Parks Officer, at an estimated cost of £532.(Paper J)
21. To consider the purchase of a supply of stickers that could help to combat the ever increasing problem of dog fouling on our streets (Paper K)
22. To confirm arrangements for the “Big Tidy Up” event and to note the response from the IW Council with regard to the letter received from Derek Finch of the 1st Northwood scout group – Cllr Ward
23. To receive progress reports for information from Working Party leads
a. Traffic and Transport Issues Working Party – Cllr Riddet
b. Northwood in Bloom Working Party – Cllr Pullen
c. Parish Plan Working Party
d. Emergency Plan Working Party – Cllr Smith
24. To receive the report for information of Cllr Nicholson, the IWC Ward Member for Cowes South and Northwood (Paper L – to follow)
25. Clerk’s Report
Finance
i. To receive the interim budget statement to the end of April 2014 and the bank reconciliation with Statement No 69 (Paper M)
ii. To authorise payment of the following cheques:
000357, £73.94, Mrs B Herbert, Clerks Expenses
000358, £306.92, IWALC, Annual Subscription
000359, £10,000.00, Scottish Widows, Transfer of funds
000360, £116.00, The Society of Local Council Clerks, Annual Subscription
000361, £100.00, Isle of Wight Armed Forces Committee, Donation
iii. End of 2013/14 Year Accounts – To authorise the Chairman to sign the Statement of Accounts and to approve the Annual Governance Statement for 2013/14 for submission to the Audit Commission (Paper N)
iv. To confirm the Internal Control Tests to be used by the internal auditor (Paper O)
26. Correspondence – As per list circulated to Councillors with the agenda and to be updated further at the meeting (Paper P)
27. Councillors’ reports
28. Future agenda items
June Meeting
Mr Mark O’Sullivan to provide an update on the Age UK IW, Good Neighbour Scheme
29. To undertake a brief review of the meeting

PUBLIC SPEAKING
In accordance with Standing Order 27, any member of the public wishing to speak on an item on the agenda may speak at a Council meeting at the start of the agenda item for a period not exceeding 3 minutes.
When a ‘Group’ of members of the public wish to speak on an item, they will, subject to the Chairman’s discretion be required to nominate a representative who may speak for a maximum of 3 minutes.
It would assist the smooth running of the meeting if you would advise the clerk prior to the start of the meeting of your wish to speak.