Northwood Parish Council

Posted by Admin on 5 May 2015, 6:30 pm

NORTHWOOD PARISH COUNCIL

Barbara Herbert
Clerk to the Council

The Annual General meeting of Northwood Parish Council, to be held in the School Hall at Northwood Primary School, Wyatts Lane, Northwood, Isle of Wight on Tuesday, 7 April 2015 commencing at 6.30 pm, or immediately after the Annual meeting of the Parish, whichever is the later, for the transaction of the business as set out in the agenda below.

Members of the public and press are welcome to attend.

Copies of the associated meeting papers are available upon prior request to the clerk or can be obtained after the meeting

AGENDA

1. To receive and approve any apologies for absence
2. To elect a Chairman of the Parish Council for the ensuing year.
3. To receive and sign the Chairman’s declaration of acceptance of office.
4. To elect a Vice Chairman of the Council for the ensuing year.
5. To receive and sign the Vice Chairman’s declaration of acceptance of office
6. Members’ Interest
To receive any declarations of Members’ interests and written requests for Dispensations on items forming the agenda
7. Community Wellbeing – To welcome Anita Cameron-Smith, Director of Public Health and Community Well-Being, along with Jacqui Spalding and Brian Hurley and to agree any action following the ABCD seminars
8. To confirm and authorise the Chairman to sign the Minutes of the previous meeting of the Parish Council held on 7 April 2015 (Paper A)
9. To receive any matters arising on the Minutes, not requiring a resolution
10. To receive a report on any local safety neighbourhood issues occurring since the last meeting held of the Parish Council
11. Town and Country Planning
a. To consider the following planning applications received and make comments in accordance with the guidance for material planning
considerations listed at http://www.iwight.com/council/departments/planning/appsdip/MakingCommentsInfo.aspx
i. TCP/04308/D land off Westway, Northwood – Outline for 3 detached dwellings with vehicular access and parking
ii. TCP/32241 76 Wyatts Lane, Northwood – Proposed dormer windows on rear and side elevations in connections with conversion of loft to form en-suite bedroom
b. To note the decisions taken by the Local Planning Authority since the last meeting of the Parish Council
i. TCP/27600/E land at Nodes Farm, Nodes Road, Northwood – Conditional Planning Permission for the proposed extension to existing lattice mast, to give total mast height of 22.3m; replacement of 3 No antennas; installation of 3no dishes; associated ancillary works
ii. TCP/ 32182 2 The Dell, Medham, Northwood – Conditional Planning Permission for the demolition of conservatory; proposed alterations; single storey extension on rear elevation and two storey extension on front elevation to provide additional living accommodation; single storey extension to enlarge existing garage
ii. TCP/30858/B land north of untis 27 to 32 Somerton Industrial Park, Newport Road, Cowes – Conditional Planning Permission for the continued use of land as a scaffold yard
c. To note that the Planning Authority has received revised plans for application TCP/05982/M at Hillisgate Riding Stables, Hillis Gate Road, Northwood which are considered a minor revision to the scheme and therefore, further comments are not required
d. To comment on the Godshill Parish Draft Supplementary Planning Document Consultation (Paper B – Circulated by email on 12 April)
12. To appoint councillors to the following Outside Bodies
Isle of Wight Association of Local Councils (1 + 1 deputy)
Northwood Community Partnership (2)
Councillor on the IW Council’s Steering Committee for Wight in Bloom (If still in place) (1)
A communications councillor (1)
Island Waste Management Committee (1)
District 1 Highways PFI group (1)
Medina Valley Area Action Plan Group (1)

13. To appoint members and the lead councillor or Chairman to serve on the
following Committees/Working Parties for the ensuing year:
Planning Committee – All councillors of the Parish Council
Northwood in Bloom Working Party (3)
Traffic and Transport Issues Working Party (2)
Parish Plan Update Working Party (4)
Emergency Plan Working Party (2)
Precept Working Party (3)
14. To appoint councillors with areas of Special Responsibility, for the ensuing year –
Economy; Community and Social Wellbeing; Crime Prevention; Personnel Matters; Health and Safety; Recreation;
Local Environment; and Any other?
15. To confirm that all councillors’ Register of Interests forms are in order and correct
16. To re-confirm the adoption of the NALC model Standing Orders (Paper C – circulated by e-mail on 29 April)
17. To re-confirm the adoption of the NALC model Financial Regulations (Paper D circulated by e-mail on 29 April)
18. To approve the Risk Assessment Schedule and authorise the Chairman and the clerk to sign that the information provided is a correct record (Paper E)
19. To comment on the Application for: Street Trading Consent (Mobile) for The Coffee Bean (Paper F)
20. To receive progress reports for information from Working Party leads
a. Traffic and Transport Issues Working Party – Cllr Riddet
b. Northwood in Bloom Working Party – Cllr Pullen
c. Parish Plan Working Party – Cllr Pullen
d. Emergency Plan Working Party – Cllr Smith
21. To receive an update on the meeting of the Planning for the Future of the Medina Valley, held on 28 April 2015 (Paper G)
22. To receive an oral progress report on the revision of the “Welcome to Northwood” booklet – Cllr Riddet
23. To receive the report for information of Cllr Nicholson, the IWC Ward Member for Cowes South and Northwood (Paper H)
24. IWALC – To consider the level of interest in forming part of a cluster with other councils to work in partnership with the IW Council on devolution of services
25. Clerk’s Report
a. Finance
i. To receive the interim budget statement to the end of April 2015 and the bank reconciliation with Statement No 69 (Paper I)
ii. To authorise, respectively, the following payments made with regard to 000405, Community Action IW, £788.25, for the clerk’s salary, on 14 March
iii. To authorise payment of the following cheques:
000406, £51.62, Mrs B Herbert, Clerks Expenses
000407, £15,000.00, Scottish Widows, Transfer of funds
000408, £118.00, The Society of Local Council Clerks, Annual Subscription
000409, £172.32, Go South Coast Ltd, Supply of a driver for Route 32 for Mondays
iv. End of 2014/15 Year Accounts – To authorise the Chairman to sign the Statement of Accounts and to approve the Annual Governance Statement for 2014/15 for submission to the Audit Commission (Paper J)
v. To confirm the Internal Control Tests to be used by the internal auditor (Paper K)
vi. To approve the purchase of Summer Bedding (Paper L)
b. Administration
i. In accordance with Standing Order 5xix, to approve for meetings of the Parish Council to be held on the 1st Tuesday of the month, at 6.30pm, in Northwood Primary school and to determine if a meeting is to be held in August
ii. To agree a representative of the Parish Council to attend the Armed Forces Day on Saturday, 20 June
26. Correspondence – As per list circulated to Councillors with the agenda and to be updated further at the meeting (Paper M)
27. Councillors’ reports
28. Future agenda items
29. To undertake a brief review of the meeting

PUBLIC SPEAKING
In accordance with Standing Order 27, any member of the public wishing to speak on an item on the agenda may speak at a Council meeting at the start of the agenda item for a period not exceeding 3 minutes.
When a ‘Group’ of members of the public wish to speak on an item, they will, subject to the Chairman’s discretion be required to nominate a representative who may speak for a maximum of 3 minutes.
It would assist the smooth running of the meeting if you would advise the clerk prior to the start of the meeting of your wish to speak.

NB Copies of the associated meeting papers are available upon prior request to the clerk or can be obtained after the meeting