Northwood Parish Council

Posted by Admin on 4 September 2012, 6:30 pm


Barbara Herbert
Clerk to the Council


The meeting of the Parish Council will commence immediately after the Public Forum, which will begin at 6.30 pm for the duration of 15 minutes, if necessary.  This provides an opportunity for any member of the public to ask questions of members of the Parish Council.


1. To receive and approve any apologies for absence.
2. To receive any declarations of Members’ interests in items on the agenda.
3. To receive a report by the Local Safety Neighbourhood Officer, plus an opportunity to discuss local policing priorities
4. To confirm and authorise the Chairman to sign the Minutes of the previous meeting of the Parish Council held on 3 July 2012 and the Extra Ordinary Meeting held on 7 August 2012 (Papers A1 and A2 respectively)
5. To receive any matters arising on the Minutes, not requiring a resolution
6. To receive any outstanding Declaration of Interests forms
7. Town and Country Planning
a. To confirm the Minutes of the Planning Committee held on 17 July 2012 (Paper B)
b. To consider the following application received and make comments in accordance with the guidance for material planning considerations listed at

i. TCP/31184 58 Pallance Road, Northwood – Demolition of house.  Construction of 3 detached homes and vehicular access
ii. TCP/15284/C 2 Crockers Cottages, Pallance Gate, Newport, Isle Of Wight, PO305UA – Change of use of land for keeping of horses; proposed stable block comprising two stables and hay store/tack room
iii. TCP/30985 Former landfill site, adjacent Coal Yard, Medina Wharf, Arctic Road, Cowes – Proposed asphalt plant together with associated ancillary facilities including a mobile cold recycling plant, mobile crusher, weighbridge, offices, lorry park, storage bays, workshop and access (additional information)(readvertised application)
To note that the Secretary of State has confirmed that a formal Environmental Statement (ES) is not required under the Environmental Impact Assessment Regulations. The applicant has now submitted additional information in response to the original request from the Local Planning Authority. For ease of reference, the additional information comprises those documents listed below the Secretary of State’s response to the request for a screening direction.  As all respondents that made comments have been invited to submit further representations, councilors should consider if they wish to add to their original submission

c. To consider the invitation from PDE Consulting Ltd, the planning consultant for Eurovia Roadstone with regards to Planning Application TCP 30985 –  Proposed asphalt plant together with associated ancillary facilities application (Paper C)
d. To give consideration to the report on the proposed Comforts Farm SHLAA site – Cllr Fuller (Paper D)
7. To consider the deadline for applications for the vacant position of co-opted councillor, (suggested date Tuesday 25 September) in the light of the resignation of Megan Moore as Parish Councillor
8. To consider the report regarding seating along the cycletrack – Cllr Fuller (Paper E)
9. To consider any action to be taken in respect of the Street Games initiative – Cllr J Ferris (Paper F)
10. To consider the extract of the meeting held on 7 February 2012 in respect of undertaking an Emergency Plan (Paper G)
11. To consider the extract of the meeting held on 7 February 2012 in respect of the Green Streets project (Paper H)
12. To consider the report on Ward’s Copse – Cllr P Fuller (Paper I)
13. To consider the complaint letter sent by Freshwater Parish Council to Davina Fiore, the IW Council’s Monitoring Officer (Paper J)
14. To consider action to be taken in the light of the deteriorating condition of  the football nets at Venner Avenue playpark – Cllr Pullen (Paper K)
15. To consider making a response to DEFRA’s Coastal Access Consultation (the email circulated on 21 August refers)
16. To re-confirm the Parish Council’s intention for a young person to attend future meetings of the Parish Council
17. To receive an update on the meeting with Mr Peter Haywood, to consider the unresolved concerns regarding road closures and roadworks held by councillors – Cllr Riddet
18. To note the letter regarding the Highways PFI contact (Paper L)
19. To receive progress reports from Working Party leads
a. Traffic and Transport Issues Working Party – Update report – Cllr Riddett
b. Northwood in Bloom Working Party – To consider if any replacement plants are necessary to complete the planting scheme and to approve the costs of the winter planting – Cllr Pullen
c. Parish Plan Update Working Party – To consider proposals and costs for a letter to be circulated to all residents regarding housing needs – Cllr Pullen (Paper M)
20. To receive the report for information of Cllr R Mazillius, the IWC Ward Member for Cowes South and Northwood (Paper N – to follow)
21. To receive an update on the IW Association of Local Councils  – Cllr J Ferris (Paper O)
22. Clerks Report
a. Finance
i. To receive the interim budget statement to the end of August 2012 and the bank reconciliation with Statement No 49 (Paper P)
ii. To confirm the payment of cheque No 000276, £30.00, Mr W Sulliman, volunteer bus driver expenses, from the Bus Donations account
iii. To authorise payment of the following cheques:
 000277, £105.39, Mrs B Herbert, Clerks Expenses
 000278, £21.35, Chale Parish Council, Photocopying
 000279, £475.20, Urbaser Ltd, Emptying of Dog Bins
 000280, £50.00, Navigus Planning, Annual subscription for the Journal of Local Planning
b. Administration
i. To consider the purchase of a holly wreath for Remembrance Day
ii. To note that the External Auditor completed the audit of the annual return for the year 31 March 2012 and concluded that the information contained within it was in accordance with proper practices and no matters gave any cause for concern
23. Correspondence.
 As per list circulated to Councillors with the agenda (Paper Q)
24. Councillors’ reports
25. Future agenda items
26. To undertake a brief review of the meeting.
In accordance with Standing Order 27, any member of the public wishing to speak on an item on the agenda may speak at a Council meeting at the start of the agenda item for a period not exceeding 3 minutes.
When a ‘Group’ of members of the public wish to speak on an item, they will, subject to the Chairman’s discretion be required to nominate a representative who may speak for a maximum of 3 minutes.
It would assist the smooth running of the meeting if you would advise the clerk prior to the start of the meeting of your wish to speak.

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