Northwood Parish Council

Posted by Admin on 3 May 2011, 12:00 am


Barbara Herbert
Clerk to Northwood Parish Council

26 April 2011

Dear Councillors
You are hereby summoned to attend the Annual meeting of Northwood Parish Council, to be held in the *School Hall at Northwood Primary School, Wyatts Lane, Northwood, Isle of Wight on Tuesday, 3 May 2011 commencing at 6.30 pm, for the transaction of the business as set out in the agenda below.
Members of the public and press are welcome to attend.

Barbara Herbert
Clerk to the Council

* entrance via school car park

The meeting of the Parish Council will commence immediately after the Public Forum, which will begin at 6.30 pm for the duration of 15 minutes, if necessary.  This provides an opportunity for any member of the public to ask questions of members of the Parish Council.


1. To elect a Chairman of the Council for the ensuing year.
2. To receive and sign the Chairman’s declaration of acceptance of office.
3. To elect a Vice Chairman of the Council for the ensuing year.
4. To receive and sign the Vice Chairman’s declaration of acceptance of office.
5. To appoint councillors to the following Outside Bodies
Isle of Wight Association of Local Councils (1 + 1 deputy)
Management Committee of Cowes Youth Club (1)
Northwood Community Partnership (2)
Councillor to the IW Council’s Steering Committee for Northwood in Bloom (1)
A communications councillor (1)
Health and Safety Councillor (1)
6. To appoint members and the lead councillor to serve on the following Committees/Working Parties for the ensuing year:
Planning Committee – All councillors of the Parish Council

 Northwood in Bloom Working Party (2)
Traffic and Transport Issues Working Party (2)
Village Design Statement Working Party (3)
7. To receive and approve any apologies for absence.
8. To receive any declarations of Members’ interests in items on the agenda.
9. To confirm and authorise the Chairman to sign the Minutes of the previous meeting of the Parish Council held on 3 April 2011 (Paper A)
10. To receive any matters arising on the Minutes, not requiring a resolution
11. To receive a report by the Local Safety Neighbourhood Officer, plus an opportunity to discuss local policing priorities.
12. Town and Country Planning
a. To receive the Minutes of the meeting of the Planning Committee held on 19 April 2011 (Paper B)
b. To consider the following application received and make comments in accordance with the guidance for material planning considerations listed at

i. P/00999/10 Northwood Honda, 258-260, Newport Road, Northwood, PO318PE – 1 x illuminated fascia sign; 1 x illuminated totem sign; 1 x non-illuminated free standing sign; 6 x non-illuminated post mounted parking signs; window vinyls
ii. TCP/21760Z  BAE Systems, Newport Road, Northwood – To erect a telescopic mast adjacent to an existing radar tower, to function as a lighting conductor during radar trials.  Mast to be extended to a height of 21 meters.
c. To note the decisions taken by the Local Planning Authority since the last meeting of the Parish Council:
i. TCP/13034/F Trees, Hillis Gate Road, Cowes, Isle Of Wight, PO31 – Conditional Planning Approval for the proposed photovoltaic panels to roof of garden store
ii. TCP/30450 Somerton Garage, 258 Newport Road, Cowes –  Refusal of Planning Permission for the use of existing garage forecourt for car washing by hand.
d. To note the decision of the Planning Inspectorate regarding the appeal 88 Pallance Road, Northwood (Paper C)
13. To confirm the adoption of Standing Orders (Paper D circulated by e-mail on 26 April)
14. To confirm the adoption of Financial Regulations (Paper E circulated by e-mail on 26 April)
15. To confirm that all Members’ Register of Interests are in order and complete
16. To approve the Risk Assessment Schedule and authorise the Chairman and the clerk to sign that the information provided is a correct record (Paper F)
17. To consider the report regarding the woodland at Northwood Glebe, also known as Ward’s Copse (Paper G – Cllr P Fuller)(To follow)
18. To consider the report regarding bus shelters (Paper H)
19. To note the progress in respect of providing a further seat on the play park.
20. To consider what response, if any, to make with regard to the following consultations
a. Northwood House Charitable Trust (Circulated by email on 6 April)
b. IW Council’s Core Strategy – Local Development Framework (Circulated by email on 15 April)
c. Special Education Needs and Disabilities Consultation (See web site)
21. To note the letter dated 4 April 2011 regarding Community Payback schemes (Paper I)
22. To note the Quarterly Progress Report of the Community Support Officers (Paper J)
23. Clerks Report
i. To receive the interim budget statement to the end of April 2010 and the bank reconciliation with Statement No 21 (Paper K
ii. To authorise the Chairman to sign the Statement of Accounts and to approve the Annual Governance Statement for 2010/11 for submission to the Audit Commission (Paper L)
iii.  To authorise payment of the following cheques:
000199, Post Office, Clerks salary for March
000200, £43.92, Mrs B Herbert, Clerks Expenses
000201, £9.73, Chale Parish Council, Photocopying
000202, £297.22, IW ALC – Annual Subscription
000203, £7,500.00, Northwood Parish Council, transfer to Scottish Widows Account
000204, £100.00, Northwood Community Partnership, donation towards the Royal Wedding event
b. Administration
To approve that the clerk purchases a new computer (Paper M)
24. To receive the report for information of Cllr R Mazillius, the IWC Ward Member for Cowes South and Northwood (Paper N)
25. To receive progress reports from Working Parties (Paper O)
26. To receive an update on the IW Association of Local Councils  – Cllr J Pullen (Paper P)
27. Correspondence.
As per list circulated to Councillors with the agenda (Paper Q)
28. Councillors’ reports
29. Future agenda items
30. To undertake a brief review of the meeting.

In accordance with Standing Order 27, any member of the public wishing to speak on an item on the agenda may speak at a Council meeting at the start of the agenda item for a period not exceeding 3 minutes.
When a ‘Group’ of members of the public wish to speak on an item, they will, subject to the Chairman’s discretion be required to nominate a representative who may speak for a maximum of 3 minutes.
It would assist the smooth running of the meeting if you would advise the clerk prior to the start of the meeting of your wish to speak.

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