Parish Council Agenda – 4th November 2008

Posted by Admin on 4 November 2008, 7:00 pm


Barbara Herbert
Clerk to Northwood Parish Council



29 October 2008

Dear Councillors

You are hereby summoned to attend an ordinary meeting of Northwood Parish Council, to be held at Northwood Primary School, Wyatts Lane, Isle of Wight on Tuesday, 4 November 2008 commencing at 7.00 pm for the transaction of the business set out in the agenda below.

Members of the public and press are welcome to attend.

Barbara Herbert
Clerk to the Council


The meeting of the Parish Council will commence immediately after the Public Forum, which will begin at 7.00 pm for the duration of 15 minutes, if necessary.  This provides an opportunity for any member of the public to ask questions of members of the Parish Council.


1. To receive and approve any apologies for absence.
2. To receive any declarations of Members’ interests in items on the agenda.
3. To receive a Police report from the local Beat Officer
4. To welcome IW Cllr David Pugh, the Leader of the Isle of Wight Council (IWC), who will provide a brief overview of how the IWC sees its relationship continuing to develop with the parishes, and their wider agenda on continually improving services to local residents.
Cllr Pugh will then take questions from Councillors and Members of the Public.
5. To confirm and authorise the Chairman to sign the Minutes of the previous meeting of the Parish Council held on 7 October 2008 (Paper A)
6. To receive any matters arising on the Minutes, not requiring a resolution
7. To approve the minutes of the meeting of the Planning Committee held on 21 October 2008 (Paper B)

8. Town and Country Planning
a. To consider the following application received and make comments in accordance with the guidance for material planning considerations listed at
i. TCP/9738/W  Application for a Lawful Development Certificate for an Existing use or operation or activity including those in breach of a planning condition – Comforts Farm, Pallance Road, Northwood area known as ‘Orchard’
ii. TCP/9738/X  Application for a Lawful Development Certificate for an Existing use or operation or activity including those in breach of a planning condition – Comforts Farm, Pallance Road, Northwood area known as ‘Cart Track’
iii. TCP/03721E  59 Pallance Road, Cowes, PO31 8LP – Erect a brown PVCU Conservatory to rear of property
b. To note the decisions taken by the Local Planning Authority since the last meeting:
i. TCP/16533/L IOW Grain, Medina Wharf, Artic Road, Cowes, PO31 7PG – Conditional planning approval for the removal of portable buildings, replacement portable building to provide meeting room/office
ii. TCP/00769/H 24 Pallance Road, Cowes – Conditional planning approval for the retention of vehicular access and parking area.
9. To consider the issue of the insertion of articles in the Northwood News
10. To consider suggested spending proposals for the current financial year
11. To consider what response, if any, to make with regard to the consultation Communities in Control: Real People, Real Power: Codes of conduct for local authority members and employees (Circulated by email on 29 October 2008)
12. To consider the acquisition of resources (Paper C1) – Cllr Palmerton
13. To consider the need for Criminal Records Checks (Paper C2) – Cllr Palmerton
14. To consider the need for verifiable identification (Paper C3) – Cllr Palmerton
15. To consider the purchase of a poppy wreath for Armistice day – Cllr Fuller
16. To note the letter, dated 21 October 2008, received from the Chairman of the Standards Committee (Paper D)
17. To note the report on the recent Changes to Permitted Development Rights (Paper E) – Cllr Brooker
18. To consider the letter received from the Northwood Community Partnership in respect of their bid for works within the village. (Paper X)
19. Clerks Report
a. Finance
i. To receive the interim budget statement up to the 10 October 2008 and the bank reconciliation with Statement No 3 (Paper F)
ii. To approve the purchase of The Law of Allotments 5th edition by Paul Clayden, at the reduced cost of £15.20
iii. To authorise payment of the following cheques:
000014, £93.99, Mrs B Herbert – Clerks Expenses
000015, £25.00, Mariah Greenham, Logo Competition
000016, £15.00, Thomas Harris, Logo Competition
000017, £5.00, Gemma Duer, Logo Competition
000018, £5.00, Daryl Hesketh, Logo Competition
000019, £25.00, Somerton Middle School, Logo Competition
000020, £53.00, Northwood WI, costs associated with the hire of the WI hall for the Housing Needs Survey promotion
000021, £653.54, Biffa, Dog Litter Bin emptying for June 08 – March 09.
000022, £15.20, Society of Local Council Clerks, Law of Allotments 5th Edition
b. Administration
i. To approve that the meeting of the Parish Council scheduled to take place on 6 January 2009, be deferred until 13 January 2009.
ii. To approve the Equality and Diversity Policy (Paper G)
ii. To approve the Health and Safety Policy (Paper H)
iii. To approve Mr Sven Tester as the internal auditor for the Parish Council
iv. To consider an increase in the working hours of the clerk to 7½ hours per week, (32½ hrs per month), with effect from 1 January 2009.
18. To receive progress reports from the following Working Parties and to consider any recommendations outlined (Paper I)
a. Allotments Working Party – Cllr Mazillius
b. Traffic and Transport Issues Working Party – Cllr Mazillius
c. Housing Needs Working Party – Cllr Cramp
d. Village Design Working Party – Cllr Brooker
e. Youth Forum Working Party – Cllr Fuller
f. Precept Working Party – Cllr Fuller
19. To receive the report of Cllr R Mazillius, the IWC Ward Member for Northwood (Paper J)
20. Correspondence.
As per list circulated to Councillors with the agenda (Paper K)
21. Councillors’ reports.
22. Future agenda items –
Remaining outcomes of the Brainstorming sessions



In accordance with Standing Order 27, any member of the public wishing to speak on an item on the agenda may speak at a Council meeting at the start of the agenda item for a period not exceeding 3 minutes.

When a ‘Group’ of members of the public wish to speak on an item, they will, subject to the Chairman’s discretion be required to nominate a representative who may speak for a maximum of 3 minutes.


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