Parish Council Meeting Agenda

Posted by Admin on 1 July 2008, 7:00 pm

Dear Councillors

You are hereby summoned to attend an ordinary meeting of Northwood Parish Council, to be held at Northwood Primary School, Wyatts Lane, Isle of Wight on Tuesday, 1 July 2008 commencing at 7.00 pm for the transaction of the business set out in the agenda below.

Members of the public and press are welcome to attend.

Barbara Herbert

Clerk to the Council

The meeting of the Parish Council will commence immediately after the Public Forum, which will begin at 7.00 pm for the duration of 15 minutes, if necessary. This provides an opportunity for any member of the public to ask questions of members of the Parish Council.

AGENDA

To take a decision on the appointment to the casual vacancy on the Parish Council
To receive the Declaration of acceptance of office from Cllr J Pullen and the newly appointed councillor
To elect a Chairman for the remainder of the ensuing year.
To receive the Declaration of acceptance of office of the Chairman
To elect a Vice Chairman for the remainder of the ensuing year
To receive the Declaration of acceptance of office of the Vice Chairman
To receive and approve any apologies for absence.
To receive any declarations of Members’ interests in items on the agenda.

To receive a Police report from the local Beat Officer

To confirm and authorize the Chairman to sign the Minutes of the previous meeting of the Parish Council held on 3 June 2008 (Paper A)

To consider any matters arising on the Minutes, not requiring a resolution.
Town and Country Planning

a. To note the minutes of the meeting held on 17 June 2008 (Paper B)

b. To consider the following application received and make comments in accordance with the guidance for material planning considerations listed at http://www.iwight.com/council/departments/planning/appsdip/MakingCommentsInfo.aspx

TCP/29083 77 Venner Avenue, Northwood – Proposed two storey side extension and conservatory

To note the decisions taken by the Local Planning Authority since the last meeting:

To consider the way forward to undertake a Housing Needs Survey
To consider and prioritise five actions of greatest relevance from the Parish Plan – Cllr P Brooker (Paper C – to follow)
To consider action to determine whether there is a demand for the provision of allotments under the Small Holdings and Allotments Act 1908, s23
To consider the request received from the Northwood Community Partnership for the Parish Council to submit to the Local Planning Authority the application, for consent to display an advertisement under the Town and Country Planning Act (Control of Advertisement Regulations) 2007 in respect of the new notice board, on their behalf – Cllr R Mazillius
To consider how best to engage with the local community – Cllr C Cramp (Paper D)
To consider the report proposing establishing a Brainstorming Working Party– Cllr P Fuller (Paper E)
To appoint a representative and a deputy to the Isle of Wight Association of Local Councils (IWALC)
To appoint a publicity officer to provide formal reports and press releases etc on behalf of the Parish Council.
To consider an appropriate form of letter heading for the Parish Council
To make comment on the draft Parish Charter (previously circulated by email on 9 June 2008)
To receive the report of Cllr R Mazillius, the IWC Ward Member for Northwood (Paper F)
Correspondence.

As per list circulated to Councillors with the agenda (Paper G)

Clerks Report

Finance

To authorise payment of the following cheques:

000001, £62.06, Mrs B Herbert – Clerks Expenses

000002, £214.78, Isle of Wight Association of Local Councils – Annual Subscription

0000003, Isle of Wight Council – Cost of application in respect of the Notice Board

Administration

To consider the list of current signatories authorised to sign on the bank account with Lloyds TSB, in view of any decisions taken above

Councillors’ reports.
Future agenda items.
To approve that in view of the confidential nature of the business about to be transacted as set out below, it is advisable that the press and public be temporarily excluded and that they be instructed to withdraw – in accordance with the Public Bodies (Admission to Meetings) Act 1960 s1(2) (as extended by s100 of the Local Government Act 1972) and Standing Order 63

To approve the Clerks contract (Paper H as circulated by email on 26 June 2008);
To approve her membership to the Local Government Pension Scheme, in accordance with clause 19.1;
To approve an agreed sum to compensate in using her home as an office and for depreciation for the use of a private computer, in accordance with clauses 10.2.2 and 10.2.3

PUBLIC SPEAKING

In accordance with Standing Order 27, any member of the public wishing to speak on an item on the agenda may speak at a Council meeting at the start of the agenda item for a period not exceeding 3 minutes.

When a ‘Group’ of members of the public wish to speak on an item, they will, subject to the Chairman’s discretion be required to nominate a representative who may speak for a maximum of 3 minutes.

The total time allowed for questions/representations by members of the public will not exceed ten minutes for any given item

It would assist the smooth running of the meeting if you would advise the clerk prior to the start of the meeting of your wish to speak.