Parish Meeting Agenda

Posted by Admin on 1 September 2009, 12:00 am


Barbara Herbert
Clerk to Northwood Parish Council

25 August 2009

Dear Councillors

You are hereby summoned to attend an ordinary meeting of Northwood Parish Council, to be held at WI Hall, Northwood, Isle of Wight on Tuesday, 1 September 2009 commencing at 7.45 pm for the transaction of the business set out in the agenda below. 

Members of the public and press are welcome to attend.

Barbara Herbert
Clerk to the Council

The meeting of the Parish Council will commence immediately after the Public Forum, which will begin at 7.45 pm for the duration of 15 minutes, if necessary.This provides an opportunity for any member of the public to questions of members of the Parish Council.

1. To receive and approve any apologies for absence.
2. To receive any declarations of Members’ interests in items on the agenda.
3. To confirm and authorise the Chairman to sign the Minutes of the ordinary  meeting of the Parish Counci held on 2009 (Paper A)
4. To receive any matters arising on the Minutes, not requiring a resolution
5. To approve the Minutes of the meeting of the Planning Committee held on 18 August 2009 (Paper B)
6. To receive a report by the Local Safety Neighbourhood Officer, plus an opportunity to discuss local policing priorities
7. To receive a report from Jacqui Darby, the Environment and Neighbourhood Officer for Northwood (Paper C)
8. Town and Country Planning
a. To note the following minor alterations/revisions to applications under consideration that have been received to which comments are not required:  
i. TCP/04340/R – Renewal: Outline for chalet bungalow
ii. TCP/04340/S – Detached dwelling on land between The Travellers Joy and 83 Pallance Road, Cowes
b. To note the decisions taken by the Local Planning Authority since the last meeting:
i. P/00869/09 bus shelter adjacent 370 & 372 Newport Road, Northwood – Conditional approval for 1 x internally illuminated double sided advertising panel to be positioned on side of proposed bus shelter
ii. P/00870/09 bus shelter adjacent 2 Oxford Street, fronting, Newport Road, Cowes – Conditional approval for 1 x internally illuminated double sided advertising panel to be positioned on side of proposed bus shelter.
9. To consider submitting an application to the IW RCC under their small revenue grant scheme, which could assist in the improvement of access to services for Northwood residents (Paper D)
10. To consider the report setting out details for the replacement of planters in the village and a gateway sign in Pallance Road – Cllrs Mrs E Turner Palmerton and Pullen (Paper E)
11. To consider what action is required, if any, in respect of the fencing near to the Million Blooms Garden, Newport Road
12. To consider a response to Mr K Burton in respect of the proposed bus shelters
13. To consider the future participation in IWALC – Cllr Pullen
14. To consider future schemes to involve the Parish Council – Cllr Pullen
15. To consider organising a further Big Tidy Up event (Paper F)
16. To consider what response, if any, to make with regard to the following consultations, both circulated by email on 24 August 2009 :
i. Potential site options for waste processing facilities and landfill sites on the Island, part of ongoing work on the Island Plan documents, and in particular the Core Strategy and Minerals and Waste Development Plan Documents (DPDs).
ii. Draft Statement of Licensing Policy 2010 – 2013 that has been prepared in accordance with Section 349 of the Gambling Act 2005.
17. Clerks Report
a. Administration
i. To note that the External auditor has completed their audit and that the information contained in the annual return was in accordance with the Audit Commission’s requirements, with no matters giving cause for concern.
ii. To consider approving that Councillors may undertake any future training provided by the IW RCC, without bringing the matter before a meeting of the Parish Council
iii. To note the email advising of drop in sessions at County Hall (Paper G)
iv. To consider the request received for information relating to IW ALC to be temporarily posted on the Parish Council’s website, until their own is up and running (Paper H)
b. Finance
i. To receive the interim budget statement to end of August 2009 and the bank reconciliation with Statement No (Paper I)
ii. To give retrospective approval for the following cheques as payment was due prior to today’s meeting
000071, £4,000.00 issued to the Standard Life for the cost of the Business Bond
000072, £537.05, Post Office, Salary payment for July
000073, £537.04, Post Office, Salary payment for August
000074, £36.00, IWRCC, Attendance of 3 Councillors on the Community Led Planning course
iii. To authorise payment of the following cheques:
000075, £55.32, Mrs B Herbert, Clerks Expenses
000076, £116.40, Mrs B Herbert, Costs to undertake the Power of Well Being module
000077, £11.59, Chale Parish Council, Photocopying
000078, £155.25, Audit Commission, Audit Fee 2009
  iv. To consider the investment of surplus funds (Paper J)
17. To receive progress reports from Working Parties and to approve the recommendations set out in the report (Paper K)
18. To receive the report of Cllr R Mazillius, the IWC Ward Member for Northwood (Paper L)
19. Correspondence.
        As per list circulated to Councillors with the agenda (Paper M)
20. Councillors’ reports (Paper N)
21. Future agenda items
22. To undertake a brief review of the meeting.





In accordance with Standing Order 27, any member of the public wishing to speak on an item on the agenda may speak at a Council meeting at the start of the agenda item for a period not exceeding 3 minutes.

When a ‘Group’ of members of the public wish to speak on an item, they will, subject to the Chairman’s discretion be required to nominate a representative who may speak for a maximum of 3 minutes.

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