Northwood Parish Council

Posted by NPC Admin on 19 May 2015, 9:32 pm

NORTHWOOD PARISH COUNCIL

The Minutes of the Annual Meeting of Northwood Parish Council, held in Northwood Primary School, Wyatts Lane, Northwood, Isle of Wight on Tuesday, 5 May 2015

Present: Councillors Chris Riddet (Chairman), David Jaggar (Vice Chairman), Paul Fuller,
J Nicholson, M Nicholson, D Smith and John Ward
Also in attendance:
Barbara Herbert (Clerk and RFO)
PCSB Derek Howard
Anita Cameron-Smith, Director of Public Health and Community Well-Being, Jacqui Spalding and Brian Hurley – for the presentation

There were no members of the public or press in attendance.

01/15-16 To receive and approve any apologies for absence
Apologies had been received from Cllr John Pullen.

02/15-16 To elect a Chairman of the Parish Council for the ensuing year

RESOLVED :

i. THAT Cllr Riddet be elected as Chairman for the ensuing year;
ii. THAT the thanks and appreciation of the Parish Council for all Cllr Pullen’s work over the past seven years, be formally recorded.

03/15-16 To receive and sign the Chairman’s Declaration of Acceptance of Office

RESOLVED :

THAT the signed Declaration of Acceptance of Office of the Chairman, Cllr Riddet be received and duly signed by the clerk.

04/15-16 To elect a Vice Chairman of the Council for the ensuing year

RESOLVED :

THAT Cllr Jaggar be elected as Vice Chairman for the ensuing year.

05/15-16 To receive and sign the Vice Chairman’s declaration of acceptance of office

THAT the signed Declaration of Acceptance of Office of the Vice Chairman, Cllr Jaggar be received and duly signed by the clerk.

06/15-16 Members’ interests
There had been no written requests received for Dispensation on items forming the agenda.
Cllr Fuller declared pecuniary interests in both Minutes No 11/15-16 a i and ii Town and Country Planning applications received by the IW Council as in a. i., a close family member of his lived adjacent to the land concerned and in a. ii, he lived in the neighbouring property to the application, respectively.

Councillors agreed for the following item to be brought forward on the agenda.

07/15-16 To receive a report on local safety neighbourhood issues occurring since the last meeting of the Parish Council
PCSO Derek Howard, of the Cowes NPT was present and referred to his report, which had been circulated prior to the meeting. Particular mention was made of the following:
• An update on members of the team. Unfortunately PCSO Dawn Clarke would shortly be leaving.
• Annual crime statistics. Crimes over the past year had increased by 31% on the previous year, although in reality this was an increase of only18 crimes, indicating that Northwood continued to be a very safe place to live.
• Community priorities continued to be cyclists and cars using the High Street in Cowes, during times of prohibition. Two further priorities had been created, these being to target the rising reports of shop lifting in the Terminus Road area and criminal damage to motor vehicles along Arctic Road.
• Establishing an effective method to determine community priorities, by way of an online survey.
• Starting up Police and Community Together (PACT) meetings.

Mention was made of motor cyclists careering around the bluebell woods, and a fire near to Medham cycle track. PCSO Howard advised for residents to report immediately any incidents on 101 so that the police stood a chance of catching the culprits.
The complaint made by a resident of Nodes Road with regard to perceived speeding in the area would be passed on to the road and traffic team.

08/15-16 Community Wellbeing
The Chairman welcomed Anita Cameron-Smith, Director of Public Health and Community Well-Being, along with Jacqui Spalding and Brian Hurley to the meeting. Discussion ensued on the outcomes of the recent ABCD (Asset Based Community Development) seminars and councillors confirmed their interest in being involved in the scheme. Training and support would be provided.by Nurture Development
Councillors proposed that Cllr J Nicholson take the lead, along with Cllr Pullen suggesting that they meet to discuss the way forward and then prepare a report, in time for the June meeting

09/15-16 To confirm and authorise the Chairman to sign the Minutes of the previous meeting of the Parish Council held on 7 April 2015

RESOLVED :

THAT the Minutes of the meeting held on 7 April 2015 be confirmed and the Chairman authorised to sign them on behalf of the Parish Council

10/15-16 To receive any matters arising on the Minutes, not requiring a resolution
a. 227/14-15 Police Safer Neighbourhood team – The clerk advised that Sgt Lyth had agreed to attend the June meeting of the Parish Council. Invitations had also been extended to representatives of Gurnard Parish Council and Cowes Town Council.
b. 236/14-15 Six flower beds – The contractor should commence the first tidy up on Thursday, 7 May.

11/15-16 Town and Country Planning
Prior to any discussion of decision thereon, Cllr Fuller having declared pecuniary interests in the following items of business left the meeting room

a. To consider the following planning applications received and make comments in accordance with the guidance for material planning considerations listed at
http://www.iwight.com/council/departments/planning/appsdip/MakingCommentsInfo.aspx

i. TCP/04308/D land off Westway, Northwood – Outline for 3 detached dwellings with vehicular access and parking

RESOLVED :

THAT Northwood Parish Council, having due regard to the Island Plan Core Strategy and the National Planning Policy Framework, does not consider there to be any valid planning reasons for objection to the application TCP/04308/D land off Westway, Northwood. However, the IW Council’s Tree Officer is requested to examine carefully the implications set out in the Tree Survey and Arboricultural Implications Assessment attached to the application to determine if correct and to suggest that replacement trees be planted to replace any suggested trees for removal

ii. TCP/32241 76 Wyatts Lane, Northwood – Proposed dormer windows on rear and side elevations in connections with conversion of loft to form en-suite bedroom

RESOLVED :

THAT Northwood Parish Council raised no material planning objections with regard to Application TCP/32241 at 76 Wyatts Lane, Northwood

Cllr Fuller returned to the meeting room.

b. The following decisions taken by the Local Planning Authority since the last meeting of the Parish Council, were noted:
i. TCP/27600/E land at Nodes Farm, Nodes Road, Northwood – Conditional Planning Permission for the proposed extension to existing lattice mast, to give total mast height of 22.3m; replacement of 3 No antennas; installation of 3no dishes; associated ancillary works
ii. TCP/ 32182 2 The Dell, Medham, Northwood – Conditional Planning Permission for the demolition of conservatory; proposed alterations; single storey extension on rear elevation and two storey extension on front elevation to provide additional living accommodation; single storey extension to enlarge existing garage
iii. TCP/30858/B land north of units 27 to 32 Somerton Industrial Park, Newport Road, Cowes – Conditional Planning Permission for the continued use of land as a scaffold yard

c. Councillors noted that the revised plans for application TCP/05982/M at Hillis Gate Riding Stables, Hillis Gate Road, Northwood had been considered a minor revision to the scheme by the Local Planning Authority and therefore, further comments were not required

d. Godshill Parish Draft Supplementary Planning Document Consultation
Councillors considered the Godshill Parish Draft Supplementary Planning Document to be reasonably set out, giving no cause for objection

12/15-16 To appoint councillors to Outside Bodies

RESOLVED :

THAT the following appointments to Outside Bodies be approved:
Isle of Wight Association of Local Councils – Cllr Ward , with Cllr Fuller as his deputy
Northwood Community Partnership – Cllrs J Nicholson and Smith
Councillor to the IW Council’s Steering Committee for Wight in Bloom – Cllr Pullen
A communications councillor – Cllr Riddet
Island Waste Management Committee – Cllr Smith
District 1 Highways PFI Group – Cllr M Nicholson
Medina Valley Area Action Plan Group – Cllr Jaggar

13/15-16 To appoint members and the lead councillor or Chairman to serve on Committees/Working Parties for the ensuing year:

RESOLVED :

THAT the following appointments to Committees/Working Parties be approved:
Planning Committee – All councillors of the Parish Council, Cllr Jaggar to be appointed as Chairman for the ensuing year
Northwood in Bloom Working Party – Cllr Pullen (lead councillor), with Cllrs Smith and M Nicholson
Traffic and Transport Issues Working Party – Cllr Riddet (lead councillor), with Cllr Fuller
Parish Plan Update Working Party – Cllr Pullen (lead councillor), with Cllrs Jaggar, J Nicholson and Ward
Emergency Plan Working Party – Cllr Smith (lead councillor), with Cllr Pullen
Precept Working Party – Cllr Riddet (lead councillor), with Cllrs J Nicholson and Ward

14/15-16 To appoint councillors with areas of Special Responsibility, for the ensuing year

RESOLVED :
i. THAT it be agreed for councillors to be allocated the following areas of Special Responsibility:
Cllr Jaggar – Economy, Personnel Matters
Cllr J Nicholson – Community and Social Wellbeing
Cllr Pullen – Crime Prevention
Cllr Riddet – Transport, Recreation and the local Environment, Personnel Matters
Cllr M Nicholson – Health and Safety

ii. THAT Cllrs Riddet and Jaggar review the areas of Special Responsibility list and report back to the June meeting.

15/15-16 To confirm that all councillors’ Register of Interests forms are in order and correct

RESOLVED :

THAT Cllrs Jaggar, J Nicholson and M Nicholson confirmed that their Register of Interests forms were in order and correct.

16/15-16 To re-confirm the adoption of the NALC model Standing

RESOLVED :

THAT subject to a few minor amendments, the NALC model Standing Orders be re-confirmed.

17/15-16 To re-confirm the adoption of the NALC model Financial Regulations

RESOLVED :

THAT subject to a few minor amendments the NALC model Financial Regulations be re-confirmed.

18/15-16 To approve the Risk Assessment Schedule and authorise the Chairman and the clerk to sign that the information provided is a correct record
The clerk reminded that an inspection of the Parish Council’s assets required undertaking and any subsequent remedial work to be carried out where appropriate

RESOLVED :

i. THAT the Risk Management Schedule be re-affirmed and the Chairman and clerk authorised to sign it as being a correct record:
ii. THAT the annual inspection of Council’s assets be undertaken by the Cllr Ward and reported back to the next meeting of the Parish Council.

19/15-16 To comment on the Application for a Street Trading Consent (Mobile) for The Coffee Bean

RESOLVED :

THAT Northwood Parish Council raises no objections to the application by The Coffee Bean for a Street Trading Consent

20/15-16 To receive progress reports for information from Working Party leads
a. Traffic and Transport Issues Working Party
Councillor Riddet advised that at this present time he had no matters to report. He anticipated providing a report to the June meeting.
b. Northwood in Bloom Working Party
In the absence of Cllr Pullen there were no matters to report
c. Parish Plan Working Party
In the absence of Cllr Pullen there were no matters to report
d. Emergency Plan Working Party
Cllr Smith advised the draft Emergency Plan was well in hand and making good progress. He was currently working on a Risk Assessment.

21/15-16 To receive an update on the meeting of the Planning for the Future of the Medina Valley held on 28 April 2015
Cllr Jaggar referred councillors to his report attached to the agenda. The regular meetings held with regard to the planning for the future of the Medina Valley were considered to be very beneficial and informative, by all attendees. The date of the next meeting was awaited.

22/15-16 To receive an oral progress report on the revision of the “Welcome to Northwood” booklet
Cllr Riddet advised that he was currently awaiting a review of the footpaths in Northwood to be undertaken, which should be completed shortly.

23/15-16 To receive the report for information of Cllr J Nicholson, the IWC Ward Member for Cowes South and Northwood
Cllr J Nicholson referred to his report attached to the agenda. This covered his work as the Ward Councillor and his responsibilities at the IW Council over the past year. Particular mention was made of the following:
• Ongoing irritation of abandoned vehicles in Northwood and the reluctance of the IW Council to remove them due to the cost of £250 each time, when the prospect of recovering the costs remained uncertain
• The nearly completed Pallance Road works, which now provided a fit for purpose drainage system and resurfaced road
• The successful resolution of the pavements situation in Seaview Road, by the HCA
• Safety of horses and other road users on the use of Fibrovia SMA on some minor roads

24/15-16 IWALC – To consider the level of interest in forming part of a cluster with other councils to work in partnership with the IW Council on devolution of services
Councillors considered that working within a cluster of other parish/town councils with a common interest could only be mutually beneficial. This should be trialled for a year to determine if useful. The clerk was instructed to advise IWALC.

25/15-16 Clerk’s Report
a. Finance
i. The interim budget statement to the end of April 2015 and the bank reconciliation with Statement No 81 were received and duly noted.

ii. Payment of cheque No 000405

RESOLVED :

THAT the respective payment made with regard to 000405, Community Action IW, £788.25, for the clerk’s salary, on 14 April, be duly approved.

iii. To authorise payment of cheques:

RESOLVED :

THAT the following cheques be approved for payment:
000406, £51.62, Mrs B Herbert, Clerks Expenses
000407, £15,000.00, Scottish Widows, Transfer of funds – the clerk to also investigate the types of investments made by the IW Council for the IW Council pension scheme
000408, £118.00, The Society of Local Council Clerks, Annual Subscription
000409, £172.32, Go South Coast Ltd, Supply of a driver for Route 32 for Mondays – from the Bus Account

iv. End of 2014/15 Year Accounts

RESOLVED :

THAT the Statement of Accounts and the Annual Governance Statement for 2014/15 be approved and the Chairman and clerk authorised to sign the Statements on behalf of the Parish Council.

v. The Internal Control Tests to be used by the internal auditor were confirmed without any amendment

vi. To approve the purchase of Summer Bedding Plants
The clerk advised that confirmation had still not been received on the issue of a grant towards the cost of summer bedding plants. Last year the grant had been for £200, with a further £61 required as a top up. One quotation of approximately £250 had been obtained to cover the cost of the planting required. If a credit was not forthcoming then two further quotations would be obtained in line with Financial Regulations.

RESOLVED :

THAT it be approved for a maximum £260 to be spent on the purchase of summer bedding plants

b. Administration
i. Meetings of the Parish Council up to and including the next annual meeting of the Parish Council

RESOLVED :

THAT In accordance with Standing Order 5xix, councillors approved for meetings of the Parish Council to be held on the 1st Tuesday of the month, at 6.30pm, in Northwood Primary school and that no meeting would be held in August, unless a matter of an urgent nature required a decision by councillors

ii. To agree a representative of the Parish Council to attend the Armed Forces Day on Saturday, 20 June

RESOLVED :

THAT Cllr Pullen be approached to ascertain his interest in attending the Armed Forces Day on Saturday, 20 June.

26/15-16 Correspondence
Correspondence received was listed in the report circulated with the agenda and updated further at the meeting.

27/15-16 Councillors’ reports
Cllr M Nicholson advised that he had received a complaint from a resident in Nodes Road with regard to the increasing proliferation of advertising banners at the junction of Cockleton Lane, Pallance Road and Nodes Road. This matter is to form an agenda item for the June meeting of the Parish Council. Cllr Fuller would raise this matter at a meeting of Gurnard Parish Council.
Cllr Smith advised that the memorial seat had been re-varnished, but when he came to replace it back on the concrete base, the fixings had been removed. Cllr Smith was advised to contact Nigel Leppard of the IW Council
Cllr J Nicholson advised that the IW Council’s Executive member for Children’s Services planned to undertake visits of all of the island schools. He was due to visit Northwood Primary school on 13 May and Cllr J Nicholson was keen to also be present on that day. However, he was having some difficulty in contacting the head teacher of Northwood Primary to advise of his wish to attend. Cllr Fuller offered to try and make contact.

28/15-16 Future Agenda Items
No additional items were requested

29/15-16 To undertake a brief review of the meeting
No comment was made

THERE BEING NO FURTHER BUSINESS THE CHAIRMAN CLOSED THE MEETING AT 8.05pm
Signed ……………………………………………. Dated ……………………………..