NVMC

Posted by Admin on 12 March 2007, 12:00 am

NORTHWOOD VILLAGE MANAGEMENT COMMITTEE

MINUTES OF A MEETING OF THE MANAGEMENT COMMITTEEHELD AT NORTHWOOD PRIMARY SCHOOL, WYATTS LANE, NORTHWOOD ON TUESDAY 6^th FEBRUARY 2007 AT 6.45PM

PRESENT: P Fuller (Chair), R Mazillius CC, P Brooker, C Cramp, Mrs P Elford, Mrs E Palmerton and C Palmerton.

IN ATTENDANCE: Mrs M Yule (Secretary) Sgt Julie Cocks (for item 131)

APOLOGIES: J Pullen, D Miller

Cllr Mazillius had to leave the meeting at 7.30pm to attend another meeting at the Primary School, he returned at 7.55pm

129. DECLARATIONS OF INTERESTS

None

130. PUBLIC QUESTION TIME

No questions were raised by members of the public.

131. POLICE REPORT

Sergeant Cocks reported a quiet month. There had been a few reports of noise disturbance and some disturbance from a group of youths gathering at the bench near the bus stop in Wyatts Lane. A discussion followed regarding the bench and Cllr Mazillius agreed to monitor the situation and report to the police.

Other matters reported were as follows:

2 x Burglaries

8 x Criminal Damage

1 x Theft

Sergeant Cocks closed by informing the committee of the Safer Communities Community Forum in Cowes on 21^st March. Although it would not be covering the Northwood area, she suggested that the Chair and Cllr Mazillius attend to see if a similar event would be of benefit to this area.

RESOLVED:

Report received and noted.

Cllr Mazillius and Paul Fuller to attend the Forum and report back at the April meeting.

Sergeant Cocks to report on the activity at the bench in Wyatts Lane at a future meeting, possibly May or June.

132. MINUTES

RESOLVED: That the minutes of the meeting held on 6^th February 2007 be taken as read, confirmed and signed as being an accurate record of the proceedings with a spelling adjustment to minute 113, the gentleman’s name was Stan Volchak.

133. MATTERS ARISING

None

134. PLANNING ISSUES

The members considered application P/00434/07 Cowes Medical Centre

1 x illuminated sign, 1 x illuminated projecting sign, 1 x non-illuminated wall mounted sign, window vinyl.

RESOLVED: That the following comment should be sent:

There were no concerns and the application was fully supported

Planning Decisions

Granted

P/00053/07 – 46 Fieldway Crescent, single extension to provide additional living accommodation

RESOLVED: Planning decision received and noted.

135. CORRESPONDENCE

Members considered the following items of correspondence:

IOW Council – Emparishment of your Management Committee Area

Regional Housing Board – Regional Housing Strategy Review 2007

Law Centre – Annual Report 2005/06

The Boundary Committee – Further Electoral Review of IOW

IOW Fire Service – Fire Options Appraisal

RESOLVED: That the information be received and noted.

136. LOCAL COUNCILLOR’S REPORT

Roger Mazillius CC reported on the following:

Provisional findings from the Boundary Review

Three possible alternatives have been proposed for the number of councillors, these are 36, 38, or 40. The most likely option is for 40. There is also the possibility of Northwood and Gurnard merging which would then have a total of 3200 electorate.

IW Council

In a resume of recent events, Cllr Mazillius confirmed:

Low budget of 1.9% and hopefully lower next year

Five officers suspended over Undercliff Drive

Education – the consultation for Cowes will be 7^th March

Scout Hut – fires had been lit on the concrete, the police have been informed

One Million Blooms – the decision should be made soon on the bid

Pallance Road – work on the pavements would be starting on Monday 12^th March, the road would be closed for through traffic. Still waiting for feedback from Engineering Services following the consultation.

137. FINANCE

The report was discussed. The budget projection showed £18 remaining at the end of the financial year. This could not be confirmed as the budget update had not been received from IW Council.

RESOLVED:

(a) That the report be received and noted,

(b) That the following account is paid:

M Yule – Professional services and expenses £119.21

138. COMMUNITY SPEED WATCH

The report was noted and a discussion followed. It was felt by some committee members that although the scheme had good aims, it was open to incorrect data being collected and that this type of monitoring should be carried out by the police and not volunteers. It was suggested that the once the questionnaires had been analysed they would show if the community had concerns about by traffic issues and then further action could be taken. Also, if Newport Road was in the list of roads covered by the scheme, a more in depth discussion could take place.

RESOLVED: that this item should be discussed again if Newport Road is on the scheme list.

139. PUBLIC FOOTPATH C33

Mrs Elford reported that although she had a reply to her query regarding the debris, the matter was not entirely resolved. It had been confirmed that the stream was being cleared and the trees trimmed, however the branches could not be taken away as it was not on Medham’s land. Mrs Elford said it was a good response and she would continue to monitor the situation. A letter had been sent to Wight Nature regarding the woodland that was up for sale. The secretary had a reply from them suggesting contact be made with Sue Horley in the Estuary section of the IW Council.

RESOLVED: that this should be an agenda item for next month for a further report from Mrs Elford.

140. DOG BINS

A discussion took place regarding the cost of the dog bins in the area. At present the Management Committee fund three of the seven bins. Although some members felt the cost was disproportionate, it appeared that the dog bins were well supported in the questionnaire. As the charge for the next financial year had not yet been received, it was agreed that the item would be discussed again once the charge was known.

RESOLVED: that the item should be put back on the agenda after the bill had been received.

141. CALENDAR OF MEETINGS

The committee considered the alternatives and agreed that it would be prudent to retain the full meeting on the first Tuesday of the month with a planning meeting on the fourth Tuesday if necessary. However, during August, there would only be a planning meeting and then only if required.

RESOLVED: the meetings for the rest of the year would be held on the following dates:

3 April – Full 24 April – Planning

1 May – Full 22 May – Planning

5 June – Full 26 June – Planning

3 July – Full 17 July – Planning

7 August – Planning 28 August – Planning

4 September – Full 25 September – Planning

2 October – Full 23 October – Planning

6 November – Full 27 November – Planning

4 December – Full 18 December – Planning

142. REQUESTS FROM LOCAL RESIDENTS

RESOLVED: that any requests from local residents could be dealt with in the following ways. Any written request should be through a committee member, then, the Chair, vice-chair and secretary would decide if it should be an agenda item or the resident could raise the matter under public question time.

143. LOGO

A number of alternatives were discussed and it was agreed that a logo on the theme of the Northwood sign would be the most acceptable. It was also agreed that it should be presentable in black and white or colour print.

RESOLVED: that Cllr Mazillius would design two alternatives in time for the Planning for Real exhibition on 24^th March to allow the residents to vote.

144. FUNDING REQUEST

As previously mentioned (137) the projected remaining balance was £18. However the Committee felt that a donation of £25 to the Cowes Rotary Club towards the St George’s Day Celebration was appropriate. Therefore £7 would be taken from next year’s budget.

RESOLVED: that £25 donation should be sent to Cowes Rotary Club.

145. NORTHWOOD COMMUNITY PARTNERSHIP

Mr Palmerton reported on a number of items:

Unpaid probation work – contact had been made and he was awaiting more details

Calor Gas Village of the Year – to be dealt with

Village Sign – a meeting had been arranged

Treasurers report – this was received and noted. Bank balance at 16^th December was £8341.31. Parish Plan balance £3915.76.

Venner Avenue and Uplands Road – the rotten post had been removed and would be repaired following Ron Willis’ return.

Funding – a number of areas were available to the Partnership as they were a separate body from the Management Committee. Obtaining further funding would be a priority for this coming year.

146. PARISH PLAN UPDATE

The Chair gave a report in the absence of Mr Miller. There had been a good response to the questionnaires and the total was now nearly 18%, which would be a much better representation of the population. The revised timescale had been circulated and the Chair emphasised that there was a lot of work to do before the public launch on 13^th July. The Planning for Real exhibition would take place on 24^th March at the WI hall, this would provide additional consultation.

147. SECRETARY’S REPORT

The Secretary had received a reply, through the Parish and Community Development team, to the questions given to Cllr Wood at her presentation on 2^nd January. These had been circulated. The Committee were reminded that all queries should go through the Team rather than to individual Councillors. The Chair told the members that he would be writing to the Team, as Cllr Wood had made the presentation alone and had agreed to answer any questions.

148. FUTURE AGENDA ITEMS

Items agreed for the April meeting are as follows:

Village Green application
Feeding seagulls and other large birds
Budget allocation 2007/2008
Safer Communities Community Forum feedback
Public Footpath C33

149. DATE OF NEXT MEETING

The date of the next meeting was confirmed as Tuesday 3^rd April at 6.45pm.

150. SECRETARY’S JOB DESCRIPTION

The secretary (Mrs Yule) left the meeting before the discussion. The job description was agreed.

There being no further business the Chair declared the meeting closed at 8.30pm