NVMC Meeting Minutes 2nd January 2007

Posted by Admin on 7 January 2007, 12:00 am

PRESENT: P Fuller (Chair), R Mazillius CC, D Miller, C Cramp, J Pullen, P Elford.

IN ATTENDANCE: Maxine Yule (Secretary)

Jilly Wood CC for item 91

APOLOGIES: C Palmerton, E Palmerton and P Brooker.

91. PARISH EMPOWERMENT PLAN

The Chair welcomed Councillor Jilly Wood, Cabinet Minister for Resources and Town and Parish Council Empowerment who gave a short presentation on the Isle of Wight Council’s Parish Empowerment Plan. This presentation outlined the help and support that was available from the IOW Council team. The team that includes Sue Chilton and Liz Murray are available to answer questions from clerks and committee members and have many resources to assist committees, for example the provision of training. Information can be accessed by way of the ‘Silver Line’ and Councillor Wood urged the group to make full use of this service. She emphasised the improvements that have been made through wider communication with parishes and wished to encourage this right through to Parish status and beyond. Councillor Wood assured the meeting that this group had the same benefits and opportunities even though they are a ‘parish council in waiting’.

Questions arose from the presentation and Councillor Wood took back a number of points that she would investigate and said she would return the answers through the secretary. The Chair thanked the Councillor for a very interesting presentation and invited her to stay for the rest of the meeting.

RESOLVED: To invite Sue Chilton and Liz Murray to attend a future meeting for an update.

92. DECLARATIONS OF INTERESTS

R Mazillius, D Miller and Paul Fuller declared a personal interest in Planning Application P/03103/06-TCP14699C and R Mazillius declared a personal interest in Planning Application P/03133/06-TCP27901/A.

93. PUBLIC QUESTION TIME

No questions were raised by members of the public.

94. POLICE REPORT

In the absence of the local Beat Officer a written Police report covering the period 6^thNovember – 5^th December was given. It was also mentioned by John Pullen that there had been some vandalism in Wyatts Lane with coping stones being removed.

RESOLVED: That the report be received and noted.

95. MINUTES

RESOLVED: That the minutes of the meeting held on 5^th December 2006 be taken as read, confirmed and signed as being an accurate record of the proceedings.

96. PLANNING ISSUES

RESOLVED: That future meetings would start 15 minutes earlier to allow for full consideration of planning applications, this would allow members of the public to view applications before discussions began.

Members considered a list of recent planning applications.

RESOLVED: That the VMC makes the observations set out in Appendix 1

which forms part of these minutes.

Members had before them a list of recent planning decisions made by the Isle of Wight Council.

RESOLVED: that the list of planning decisions be received and noted.

97. CORRESPONDENCE

Members considered the following items of correspondence:

IW Council Cancellation of December Council meeting

IW AONB Partnership December newsletter

IW Council Delegated decision – Various streets, Brading

Gurnard PC Agenda & Minutes 12.12.06

Paul Fletcher, FBU Fire Brigade Consultation Meetings

IW Council Subsidised Bus Services Consultation

IW Council Rural Housing & Regeneration Conference

IW Council Delegated decision – Various streets, Shanklin

IW Council Delegated decision – Various streets, Wroxall

IW Council Boundary Review of the Isle of Wight Council

IW Council Grant applications, Youth Opportunity Fund

IW Council Grant applications, The Conservation Foundation

IW Council Parish visits

IW Council The Carnival Learning Centre at Westridge

IW Council Training Event – VAT & Financial Risk

IW Council Forward Plan – Jan to June 2007

IW Council Parish Insurance

IW Council Code of Conduct Training for Councillors

Planning Manager AWA Ltd Proposed T-Mobile Base Station

A discussion followed regarding the Mobile phone base station proposal and it was agreed that there would be no comment at this stage.

RESOLVED: That the information be received and noted.

98. LOCAL COUNCILLOR’S REPORT

Roger Mazillius CC reported on the following:

Boundary Review of the Isle of Wight Council: Members were urged to send representatives to this briefing meeting on 17^th January. It was agreed that although the letter stated two representatives, Paul Fuller, Colin Cramp and John Pullen would be put forward as delegates.

Tree Decision: The decision was noted.

No Cold Calling Zone: Following the successful £200 sponsorship for signs and stickers, the Trading Standards Service would be visiting the parish from 8^th January to deliver packs containing useful information on this initiative. Members were asked to help deliver a letter from the Trading Standards Service informing residents of their visit. This was agreed.

99. FINANCE

A budget/ forecast statement to the end of the financial year and reconciliation report to the end of November 2006 was presented to the meeting. This showed a potential under spend of approximately £400. Colin Cramp was thanked by the Chair for preparing this and it was agreed that CC should continue to provide this valuable information. There was one account for payment put before the meeting.

RESOLVED: (a) That the reports be received and noted;

(b) That the following account is paid: £

R H Blezzard – Professional services and expenses 120.98

100. NORTHWOOD NEWS

The Chair reported that he had negotiated a deal with the Northwood News for a four page slot at the cost of £300 per annum. This was discussed and following the financial report it would now be possible to pay this sum in this financial year. It was agreed that this was a very favourable deal.

RESOLVED: That the Chair should pursue this with the Northwood News.

101. ISLE OF WIGHT FIRE AND RESCUE SERVICE OPTIONS APPRAISAL

John Pullen reported that after attending the meeting it had been decided that an extra option of ‘Status Quo’ was required. However this term needed to be explained, it is accepted that improvements have to be made, but a stand alone service should be maintained. A collaboration with others, for example, for technical support and other services such as bulk buying, could be made from a number of areas not just Hampshire. It could be possible to use best practice from a variety of sources. It was agreed that a comment should be made before the next meeting as public consultation ceases at the end of January, with the report expected early March.

RESOLVED: a comment should be prepared and circulated to members for approval and submission within ten days.

102. ANNUAL PARISH MEETING

RESOLVED: Date set as 24^th April 2007. Secretary to liaise with Sue Chilton regarding the format.

103. PARISH PLAN UPDATE

Dave Miller reported that a draft format had been produced following the meeting on 7^th December and 120 of the questionnaires had been returned. The next meeting was due on 18^th January but had been cancelled because of training commitments; however the 8^th February meeting would go ahead. DM had now handed over to Paul Fuller and Councillor Wood offered Parish Plan Training to help this process.

RESOLVED: PF to attend Parish Plan Training

104. SECRETARY’S REPORT

It was noted that the new secretary (Maxine Yule) would attend the Financial Risk and VAT training on 11^th and 12^th January, the Code of Conduct training on 1^st February. She will also represent NVMC at the One Million Blooms Project preview on 17^th January.

105. FUTURE AGENDA ITEMS

Penny Elford raised a question regarding the ownership of the ditch that runs alongside the C33 Public Footpath that skirts Medham Village. This ditch had flooded and it was not known who was responsible for clearing it. The unique flora was also being eroded by the trimmings left after the hedges were tidied. PE agreed to investigate and report back at the next meeting.

RESOLVED: That agenda item 14 – Calendar of Meetings 2007/8 and 15 – Northwood Community Partnership would be held over until the next meeting. There would also be a discussion on the Special Responsibilities paper that had been circulated by the Chair.

There being no further business the Chair declared the meeting closed at 9.46pm

Signed…………………………………. Date……………………….

(Chair)

MINUTES OF NORTHWOOD VILLAGE MANAGEMENT COMMITTEE MEETING HELD ON TUESDAY 2^ND JANUARY 2007

APPENDIX 1

PLANNING APPLICATIONS (MINUTE 96)

APPLICATIONS FOR CONSIDERATION

P/03133/06 –TCP27901/A- Proposed alterations and extension at 14 Oxford Street, Northwood

NO OBJECTION

P/03103/06-TCP14699C – Proposed farm access road and Newport Road entrance improvements AT Luton Farm, Newport Road, Cowes.

OBJECT ON THE FOLLOWING GROUNDS

1. UNNECESSARY URBANISATION OF GREEN FIELD LAND